Part time Office Manager – Home Care Agency

Professional Care Match•Barnstable, MA

1d•Onsite

About The Position

Great Part Time opportunity! 25 hours per week on site. The Office Manager is responsible for overseeing daily administrative, operational, and compliance functions of the home care agency. This role supports agency leadership, ensures regulatory compliance, coordinates caregiver documentation, and maintains efficient office operations to support quality care delivery to clients. Office Operations & Administration Oversee daily office operations to ensure efficient workflow and timely support of field caregivers Maintain office policies, procedures, and administrative systems Manage office supplies, equipment, and vendor relationships Coordinate office scheduling, meetings, and internal communications Caregiver Support & Human Resources Coordinate caregiver onboarding and offboarding processes Maintain caregiver personnel files, certifications, licenses, and compliance documentation Track required training, background checks, and other regulatory requirements Support recruitment efforts, including job postings and applicant tracking Serve as a point of contact for caregiver questions related to policies, payroll, and scheduling Payroll & Scheduling Support Assist with payroll processing, timekeeping, and verification of caregiver hours Coordinate with scheduling staff to ensure accurate assignment coverage Address payroll discrepancies and scheduling issues in a timely manner Compliance & Regulatory Oversight Ensure compliance with state licensing regulations, labor laws, and agency policies Maintain readiness for audits, surveys, and inspections Assist with internal audits, corrective actions, and documentation follow-up Ensure confidentiality and HIPAA compliance at all times Financial & Administrative Support Assist with invoicing, expense tracking, and reconciliation Support budget monitoring and administrative reporting Coordinate with accounting, payroll, and external vendors as needed

Requirements

Minimum of 2 years’ experience in office management, healthcare administration, or home care operations
Strong organizational and multitasking skills in a fast-paced environment
Proficiency with Microsoft Office or Google Workspace
Excellent written and verbal communication skills
Ability to handle confidential information with professionalism and discretion

Nice To Haves

Experience in a home care, healthcare, or human services setting
Knowledge of caregiver compliance requirements and state licensing regulations
Experience with caregiver scheduling and payroll systems
Familiarity with HIPAA and labor law compliance
Strong attention to detail and documentation accuracy
Ability to manage competing priorities and urgent issues
Problem-solving mindset with a service-oriented approach
Professional leadership presence and teamwork skills
Ability to work independently with minimal supervision

Responsibilities

Oversee daily office operations to ensure efficient workflow and timely support of field caregivers
Maintain office policies, procedures, and administrative systems
Manage office supplies, equipment, and vendor relationships
Coordinate office scheduling, meetings, and internal communications
Coordinate caregiver onboarding and offboarding processes
Maintain caregiver personnel files, certifications, licenses, and compliance documentation
Track required training, background checks, and other regulatory requirements
Support recruitment efforts, including job postings and applicant tracking
Serve as a point of contact for caregiver questions related to policies, payroll, and scheduling
Assist with payroll processing, timekeeping, and verification of caregiver hours
Coordinate with scheduling staff to ensure accurate assignment coverage
Address payroll discrepancies and scheduling issues in a timely manner
Ensure compliance with state licensing regulations, labor laws, and agency policies
Maintain readiness for audits, surveys, and inspections
Assist with internal audits, corrective actions, and documentation follow-up
Ensure confidentiality and HIPAA compliance at all times
Assist with invoicing, expense tracking, and reconciliation
Support budget monitoring and administrative reporting
Coordinate with accounting, payroll, and external vendors as needed