Office Manager

MTC Corrections•Huntsville, TX

23d•$17•Onsite

About The Position

Impact lives with Management & Training Corporation (MTC)! At the W. J. “Jim” Estelle Unit in Huntsville, Texas , our foundation is based upon the philosophies of caring about others, giving back, and making a social impact. We provide a safe and secure working environment for our staff while helping an at-risk population receive the treatment necessary for success on their road back to a healthy, productive life. Essential Duties: Performs a variety of administrative and clerical functions required by the contract including human resources and programs. Maintain confidentiality with sensitive facility information. Maintain up-to-date personnel files. Ensure all new hire information and other personnel changes are entered into the computer and proper notification forwarded to payroll and ensure adequate and up-to-date personnel records are maintained. Process paperwork for terminating employees, including retirement report and forms when applicable. Inform new employees of available insurance benefits, procedures, etc. Coordinate with insurance company regarding claims, resolution of problem cases, etc. Provide follow-up correspondence to applicants and agencies regarding employment status. Complete and maintain accurate weekly and monthly reports. Type reports, maintain records and files. Maintain calendar of events, schedule appointments and take minutes of meetings.

Requirements

Graduation from an accredited high school or equivalent (GED) required.
One (1) year of human resources, administrative or related experience required.
Must be computer proficient.
Must be knowledgeable in business correspondence, including writing, spelling, grammar, and appropriate formats, and possess strong interpersonal communication skills.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs required.
A valid driver's license in the state of Texas with an acceptable driving record required, unless waived by management.
Must successfully complete annual in-service training requirements and pass an annual background check, both of which must be approved by Texas Department of Criminal Justice (TDCJ).

Responsibilities

Performs a variety of administrative and clerical functions required by the contract including human resources and programs.
Maintain confidentiality with sensitive facility information.
Maintain up-to-date personnel files.
Ensure all new hire information and other personnel changes are entered into the computer and proper notification forwarded to payroll and ensure adequate and up-to-date personnel records are maintained.
Process paperwork for terminating employees, including retirement report and forms when applicable.
Inform new employees of available insurance benefits, procedures, etc.
Coordinate with insurance company regarding claims, resolution of problem cases, etc.
Provide follow-up correspondence to applicants and agencies regarding employment status.
Complete and maintain accurate weekly and monthly reports.
Type reports, maintain records and files.
Maintain calendar of events, schedule appointments and take minutes of meetings.