Office Manager

Aeris•Chicago, IL

55d•Onsite

About The Position

We are seeking a highly motivated, detail‑oriented Office Manager to lead operations at our Chicago office — ensuring it runs smoothly, safely, and with an atmosphere that inspires our people every day. This is more than just a facilities role: it’s a chance to be the driving force behind a vibrant, welcoming workplace culture while supporting executives and enhancing the employee experience.

Requirements

Bachelor’s degree in Real Estate, Finance, Business Administration, or related field.
8–10 years of office management experience, ideally within a dynamic corporate setting.
Proficiency in real estate databases and research tools.
Strong AV/technology capabilities.
Strong analytical and quantitative skills, including financial modeling and data analysis.
Full‑time, onsite role — Monday to Friday.
Typical hours: Arrival between 7:00–9:00 a.m., departure between 3:30–5:30 p.m.

Nice To Haves

Current AI knowledge and utilization

Responsibilities

Champion a safe, compliant, and sustainable workspace by upholding health and safety regulations and proactively addressing facilities needs.
Elevate the office environment through creative ideas and collaboration with employees, fostering a workspace that’s welcoming, functional, and inspiring.
Provide executive support to the Chairman and CEO, including seamless onsite and virtual meeting setup, troubleshooting technology, and ensuring flawless execution.
Plan and deliver engaging office events and wellness initiatives that reflect our culture and values.
Manage grocery and catering deliveries to align with our health and wellness goals.
Create a warm, personalized experience for visitors from the moment they arrive.
Maintain and optimize office equipment, cultivate vendor relationships, and coordinate timely deliveries and services.
Lead space planning initiatives, ensuring resources are allocated efficiently and creatively.
Keep our café area stocked, organized, and visually appealing.
Troubleshoot AV issues throughout the office and manage AV for Townhalls and other large events.
Partner with Chicago brokerage firms to source and secure new office space when needed.
Support legal teams in lease negotiations and agreements as required.
Manage the Chicago office budget, driving efficiency and cost optimization.
Coordinate with internal and external stakeholders such as brokers, landlords, and property managers.
Identify opportunities to increase value with suppliers and vendors.
Collaborate closely with IT and AV teams on office improvements and technical needs.
Monitor and analyze space utilization, proactively resolving capacity issues and defining meaningful metrics.