Office Manager (Part-Time)

Schernecker Property Services•Needham, MA

20d•$23 - $25

About The Position

What we do at SPS: Schernecker Property Services (SPS) is a specialized exterior restoration company helping condominium association boards plan and save money. We are a growing company committed to our mission of delivering the highest-value, long-term solutions to our clients and their communities. What our Office Manager will do: The Office Manager (Part-Time) is the go-to person for the office. Your work hours will be between 10 and 15 hours per week. A detailed description of the roles and responsibilities to be performed are below. How our Office Manager will succeed: A successful Office Manager balances their responsibilities through excellent time management skills and a strong commitment to “doing the job right.” Supervised by the Executive Assistant to the CFO, the role is a part-time, hourly position.

Requirements

Self-motivated: Is disciplined. Sets and works to achieve goals without needing to be managed. Identifies and overcomes obstacles and sees tasks through to full completion.
Reliability: Delivers as promised. Meets deadlines. Gets the job done right the first time. Willing and able to work as needed to accomplish necessary tasks and goals.
Organization: Is able to prioritize, coordinate, and manage multiple projects at once. Can switch gears from a normal workflow to a fast-paced schedule when time-sensitive requirements arise.
Attention to Detail: Prioritizes precision and quality over quantity and speed. Pays close attention to detail.
Team player: Works harmoniously with co-workers and clients with a team-first attitude.
Communication: Has excellent oral and written skills. Builds and maintains strong working relationships with clients, vendors, and employees.

Responsibilities

Greet employees and visitors and assist them as needed
Keep surfaces clean and organized
Process and distribute mail and packages
Rotate seasonal décor
Direct incoming calls to the appropriate individuals
Neat, clean and organized with minimal clutter
Chairs lowered and pushed in
Dry-erase board(s) are clean, and supplies are in good condition
Organize unnecessary clutter and work with employees to maintain order
Confirm the lights are on the correct schedule for automatically shutting off
Replenish office supplies; perform inventory and place orders as needed
Check the postage meter balance and confirm there are no error messages
Monitor the copiers for error messages and notify IT Team of any issues
Refill the copier paper, replace toner cartridges, drums, etc.
Ensure the kitchenette is neat, clean, and organized with minimal clutter
Replenish coffee, snacks, drinks and other supplies as needed; place orders as needed
Remove older items from the refrigerators to prevent spoilage
Keep cabinets, shelves and cupboards clean and organized
Ensure all four bathrooms are neat, clean and well-stocked
Confirm the small cabinets in each bathroom contain extra stock
Confirm the storage closet also contains extra stock
Work with the cleaning company to ensure proper service is provided
Schedule carpet cleaning and window washing
Check blinds for functionality and condition
Inspect painted surfaces for touch-ups
Periodically check thermostat settings and adjust them to maintain comfort
Ensure dumpsters are emptied according to the schedule
Ensure trash and recycling are placed in the correct bins
Maintain cleanliness around the dumpster area