Office Manager

Crazy Maple Studio•Sunnyvale, CA

15h•$29 - $42•Onsite

About The Position

We are seeking a proactive, highly organized, and personable Office Manager to oversee daily operations and maintain a productive, efficient, and welcoming work environment. This role will be responsible for managing office administration, operational logistics, vendor coordination, and employee engagement initiatives. The ideal candidate is detail-oriented, resourceful, and enjoys creating a positive workplace culture that supports collaboration and efficiency.

Requirements

Bachelor’s degree preferred or equivalent professional experience.
Minimum 3 years of office management, operations, or administrative experience in a fast-paced environment.
Strong organizational, multitasking, and communication skills.
Proven ability to handle confidential information with discretion.
Proficiency in Microsoft Office Suite, Google Workspace, and office management software.
Friendly, adaptable, and proactive attitude with a strong sense of ownership and initiative.
Ability to work onsite five days a week

Responsibilities

Oversee daily office operations to ensure a smooth, efficient, and productive workplace.
Manage office supplies inventory, order placement, and coordinate maintenance and repair of office equipment and facilities.
Monitor and manage office budgets to ensure cost-effectiveness and adherence to financial guidelines.
Develop and implement operational policies and procedures to enhance efficiency, organization, and employee satisfaction.
Collaborate with department heads to support operational needs and strategic initiatives.
Manage vendor and service provider relationships, including assistance in contract and service agreement negotiations.
Oversee virtual office tools and remote work logistics.
Continuously assess and improve office environments and workflows.
Maintain and organize confidential office records, files, and asset inventories.
Coordinate employee onboarding and offboarding processes, including desk setup, access badges, and welcome materials.
Provide administrative support to senior management, including scheduling, meeting coordination, travel arrangements, and internal communications.
Serve as liaison between staff, leadership, and external contacts to resolve office-related issues promptly and effectively.
Act as the primary office point of contact, greeting onsite visitors, interviewees, and new employees in a professional and welcoming manner.
Foster a positive, inclusive, and collaborative workplace culture through team-building initiatives and employee engagement activities.
Plan and execute seasonal events and milestone celebrations (e.g., birthdays, work anniversaries, holidays).
Collaborate with PR and Social Media teams to share office updates and culture initiatives on internal and external platforms.
Capture and maintain content highlighting company culture and office activities.
Gather feedback to continuously improve engagement programs and employee morale.
Build meaningful relationships across departments to understand employee needs and support well-being through empathy and attentiveness.
Implement and enforce office policies to ensure a well-functioning, safe, and compliant workplace.
Present and roll out health and safety policies in accordance with county, state, and federal standards.
Ensure ongoing compliance with workplace safety protocols, including emergency preparedness and office security.
Conduct periodic safety and workplace violence prevention training sessions.