Office Manager

Mission Linen Supply•Newark, CA

20d

About The Position

Mission Linen Supply is seeking an experienced Office Manager for our location. The Office Manager must have experience leading a team with the ability to motivate and communicate effectively with management, subordinates, and fellow employees. Office Manager must have superior customer service, strong computer skills with the ability to multi-task. Proven record of accomplishment being detail oriented with minimal errors. The Office Manager pay is $35 an hour, the starting pay is based on education, experience, other qualifications, and location of assignment. We are seeking hard working, motivated, and energetic individuals to work for a great company! Mission’s culture provides employees a professional, safe and positive work environment with numerous opportunities for growth and success. Mission Linen Supply is a family owned, privately held company, and a leading provider of products, services, and supplies to hospitality, medical, and industrial businesses. Founded in 1930 and headquartered in Santa Barbara, the company has grown from a one-man operation to a leading player in the linen rental and uniform business across five western states. Mission Linen Supply is widely recognized for its ability to understand, anticipate, and meet its customers ‘needs while providing environmentally friendly goods and services. Mission Linen Supply is an Equal Opportunity Employer (EEO), Affirmative Action Plan (AAP), VEVRAA Protected Veterans, Federal Contractor and Worker with Disabilities employer. Mission Linen Supply is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, active duty wartime or campaign badge veteran or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. Worker with Disabilities needing assistance applying please feel free to call HR Office at 805-730-3612. To be considered for employment with Mission Linen Supply, you will need to apply online at missionlinen.com, select careers and apply for the position you are interested in. We will review your qualifications and will contact you via email or phone if you are selected for an interview.

Requirements

College-level coursework in accounting and business management or equivalent practical experience required.
Minimum of five years of related office experience; must have previous supervisory responsibility of office staff.
Strong proficiency in Microsoft Office; knowledge of SAP or equivalent software applications preferred.
Experience leading a team with the ability to motivate and communicate effectively with management, subordinates, and fellow employees.
Superior customer service
Strong computer skills with the ability to multi-task.
Proven record of accomplishment being detail oriented with minimal errors.

Nice To Haves

Bachelor’s degree preferred.
Related industry experience highly desired.

Responsibilities

Ensure customer accounts are current and accurate.
Perform account reconciliations, monitor aging accounts via reports, follow up with overdue accounts by contacting customer to negotiate plan for collections.
Communicate customer issues as needed to management as needed to facilitate resolution.
Ensure employees are paid correctly & company policies are followed with regards to new hire set-up, orientation, pay, timekeeping, and leaves of absences.
Review time records in SAP and correct errors as needed.
Complete commission and/or NRV worksheet for the service and sales staff.
Prepare employee counseling reports.
Ensure employee pay rates are correct by reviewing pay reports and relevant union contracts.
Facilitate route accounting and various office functions.
Monitor and reconcile route cash accounts with trip sheets.
Ensure data entry tasks are completed and accurate and files are properly maintained.
Manage the petty cash fund.
Maintain office supplies and order as needed.
Maintain safety-related documents.
Maintain OSHA logs and workers compensation files.
Maintain safety-related records such as training documents and Safety Binders.