Office Manager-MA551301

ICL • Brooklyn, NY

3d • $25 • Onsite

About The Position

The Office Manager oversees and coordinates all office operations to ensure organizational efficiency and effectiveness. This role manages administrative procedures, supervises administrative staff, oversees payroll and timekeeping functions, maintains office systems, and ensures proper recordkeeping and inventory control. The Office Manager plays a key role in supporting program leadership, maintaining compliance with agency policies, and ensuring smooth daily operations.

Requirements

• High School Diploma or GED required.
• At least three years of clerical, administrative, or secretarial experience (including experience from secretarial school).
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.) required.
• Must be authorized to work in the U.S.

Nice To Haves

• Experience supervising administrative staff strongly preferred.

Responsibilities

• Develop and implement office management policies, standards, and procedures.
• Organize and coordinate office operations and workflow.
• Supervise Administrative Assistants and Medical Records Clerk; assign and monitor tasks.
• Oversee payroll and timekeeping administrative duties.
• Monitor and record long‑distance phone usage.
• Manage correspondence and communication flow.
• Review and approve purchase orders and supply requisitions.
• Maintain office equipment and coordinate repairs as needed.
• Recruit, hire, train, and evaluate office staff.
• Provide coaching, training, and disciplinary guidance to administrative staff.
• Design, maintain, and update filing systems and record retention procedures.
• Ensure security, protection, and proper transfer or disposal of records.
• Maintain and secure personnel files.
• Plan and implement office systems, layout, and equipment needs.
• Manage inventory: track stock levels, anticipate supply needs, and verify deliveries.
• Attend supervisory, training, and staff development meetings.
• Promote compliance with laws, regulations, and agency policies.
• Perform other related duties as assigned.

Benefits

• Comprehensive Health Benefits: Medical (HSA), Dental and Vision plans
• 403(b) Retirement Savings Plan with employer match
• Generous Paid Time Off: Vacation, Personal, Sick, Mental Health Days and 12 paid holidays
• Employee Wellness Programs: Employee Assistance Program and mental health resources
• Learning & Development Opportunities: Educational Leave and Tuition Assistance, Training and Career Development Tracks
• Additional Perks: Commuter Benefits, recognition programs, discount programs, flexible spending plans, voluntary benefits including pet insurance, identity theft insurance, legal plans, and voluntary ancillary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED