Office Manager

Common Ground • New York, NY

45d • Onsite

About The Position

Reporting to the Assistant Building Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for The Times Square. Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing correspondence, maintaining tenant data/databases, and other office support functions. The Office Manager is an important point of contact for residents. This position has a 35-hour work week, onsite.

Requirements

• Two years of experience in administrative support or related position
• High School diploma, GED, or equivalent
• Ability to work with a diverse, special needs population
• Ability to handle high priority tasks simultaneously
• Superior organizational and interpersonal skills
• Computer proficient, experienced in Microsoft Word, Excel, Access

Responsibilities

• Oversee the day-to-day administrative functions of the office
• Direct and answer tenant questions
• Manage and track accounts payable
• Prepare and track requisition and payment vouchers
• Maintain efficient and highly organized filing systems for tenant information
• Assist in the upkeep of online records and database systems
• Maintain and track the use of petty cash
• Manage office supplies
• Assist with the coordination and set up of tenant and staff events
• Assist with the building's annual recertification process
• Perform other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: High school or GED