Office Manager

Loft Orbital Solutions • San Francisco, CA

19d • Onsite

About The Position

We’re looking for an Office Manager to own the day-to-day operations and employee experience of our San Francisco office. You’ll be the on-site point person who keeps the office running smoothly (space, vendors, onboarding, office programs, and facilities) and you’ll partner closely with People, IT, Finance, and team leaders to create a welcoming, high-performing workplace.

This is a hands-on role for someone who’s equal parts hospitality-minded, operationally rigorous, and proactive: you spot issues before they become problems and you love building repeatable systems.

Requirements

• 3+ years experience in office management, workplace experience, facilities coordination, or operations in a fast-paced environment.
• Event planning experience and a hospitality mindset.
• Strong vendor management skills (quality control, escalation, contract basics).
• Reliable, proactive, and calm under pressure
• Ability to lift/carry office supplies and handle light physical tasks as needed

Nice To Haves

• Experience supporting hybrid workplaces and building “office playbooks”.
• Familiarity with ticketing/task tools, Slack workflows etc.
• Prior experience managing corporate housing or short-stay apartments.
• Comfortable owning budgets, invoices, and operational tracking.

Responsibilities

• Maintain a positive, productive office environment → comfort, noise, aesthetics, supplies, shared space norms, seating plans etc.
• Overseeing workspace management → Making workspace adjustments to accommodate team growth.
• Manage office perks and amenities → Own the daily lunch catering program and managing snack and beverage stock, and ensuring tidy, functional, and welcoming common spaces.
• Planning and organizing events, team-building activities, and celebrations.
• Coordinating office events outings, holiday parties, launch parties, and other morale-boosting activities while gathering employee feedback.
• Be part of the organization of Loftsite + support the team offsites.
• Manage swag / welcome kits and first-day logistics so new hires feel expected and supported.
• Providing office tours → Introduce new hires to key areas and explain office policies, local “how we work here” orientation and explanation of Loft culture
• Helping with first-week logistics → Ensure new hires know where to check in, meet their team, Buddies and understand office culture during their 90 day actions plan.
• Assist in coordinating employee travel and logistics between offices and for remote work
• Manage reservations for Loft stays, ensuring the schedule is up-to-date to avoid overlapping bookings
• Housekeeping coordination. Schedule cleaning services between guest stays, ensuring a clean and welcoming space.
• Managing inventory of amenities. Keep track of provided amenities (e.g., toiletries, linens, coffee, snacks) and restock as needed.
• Coordinating office maintenance, repairs, and cleaning services → Working with property managers, repair technicians, and cleaning services to ensure the office remains in top condition.
• Managing relationships with vendors → Negotiating contracts and ensuring timely payments. Handling service complaints and resolving vendor-related issues.
• Maintaining records of office-related spending Identifying cost-saving opportunities without sacrificing quality.
• Documenting policies and procedures in Confluence → Maintain an update Confluence pages with office policies, workplace guidelines, and key resources for employees.
• Support lightweight internal comms as needed (e.g., posting monthly birthdays, monthly anniversaries, uploading All Hands slides and sharing a short recap, leading monthly Standup Coffee).

Benefits

• 100% company-paid medical, dental, and vision insurance option for employees and dependents
• Flexible Time Off policy for vacation and sick
• 401(k) plan and equity options
• Daily catered lunches and snacks
• International exposure to our team in France
• Fully paid parental leave; 14 weeks for birthing parents and 10 weeks for non-birthing parents
• Carrot Fertility provides comprehensive, inclusive fertility healthcare and family-forming benefits with financial support
• Off-sites and many social events and celebrations
• Relocation assistance when applicable

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees