Office Manager

Work at Carmel Partners•Santa Monica, CA

24d•$43 - $48•Onsite

About The Position

Carmel Partners , one of the nation’s leading specialists in real estate investment management, with expertise in the investment, development, and construction of multi-family real estate, is seeking an Office Manager in our Santa Monica, CA Office. The Office Manager is responsible for overseeing the daily operations of the Santa Monica Regional Office while providing high-level administrative support to senior leadership, including the SVP leading the office and the Chief Investment Officer (CIO). This role ensures a well-organized, efficient, and professional office environment and supports key business functions across the Investment and Development teams. This position requires strong organizational and execution skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Office Manager coordinates executive calendaring, travel, and expense management; supports internal and external meetings by scheduling, developing agendas, and documenting them; and contributes to team reporting and operational processes. The role partners cross-functionally to drive operational consistency and support both office-level and company-wide initiatives. A place for you Here at Carmel, we don’t just invest in buildings, we invest in careers. If you don’t meet all of the qualifications listed for this role, we encourage you to monitor our career page for upcoming opportunities. We’re committed to assembling diverse teams with exceptional talent, and we strongly encourage individuals from a wide range of backgrounds to apply. Everyone’s career journey is unique, so let’s explore how you could be a great fit for our team!

Requirements

Bachelor’s degree preferred
3–5+ years in administrative roles with demonstrated executive support responsibilities
2+ years managing office operations in a professional environment
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
Notary designation strongly preferred
Familiarity with expense management platforms; Concur strongly preferred
Demonstrated ability to manage complex calendaring, travel coordination, and high-volume scheduling
Strong written and verbal communication skills
Exceptional organizational skills with the ability to prioritize and manage competing deadlines
High level of discretion and sound judgment when handling confidential information
Deep intellectual curiosity and the desire to apply excellent skills to drive value and help create a cohesive team environment within the office
Excellent organization and time management skills – able to manage and execute multiple projects simultaneously
Values relationships – thrives in a collaborative team setting as well as working independently
Demonstrates impeccable integrity and dependable judgement

Responsibilities

Oversee front desk operations, greet guests, and ensure a professional and welcoming office environment
Manage daily office operations, including supplies, printing, report assembly, and overall office organization
Coordinate meeting room scheduling, setup, catering, and planning office events
Receive and distribute all incoming mail and packages, responsible for the daily mail drop, and schedule messenger services as needed
Provide administrative support to local senior management and their departments, including calendaring, booking travel, and expense report submissions as requested
Collaborate with peers in other locations to seamlessly support company, departmental and local events and to keep operational procedures up to date
Serve as the primary point of contact with office supply and food vendors
Work with building management to ensure the office is clean, functional, safe, and secure, including coordinating with building management and the company on the emergency action plans.
Collaborate with Corporate Accounting and the manager to create and maintain an annual, quarterly, and monthly budget for office supplies, furniture/facilities, food/beverages, and events
Oversee seating and office assignments; work proactively with HR, IT and senior management prior to the arrival of new employees or when changes are needed
Keep highly sensitive data and information confidential
Use best practices for cybersecurity in handling email and internet/online resources
Follow all company policies and compliance regulations
Plan and organize department (and sometimes company) events, off-sites, and trainings