Office Manager

Hawaiian Host Group•Captain Cook, HI

34d•$55,000 - $60,000•Onsite

About The Position

The Office Manager is a key onsite support role responsible for the daily accounting, administrative, organizational, and office operations of Kapua Orchards. Reporting directly to the General Manager of Agricultural Operations. This position ensures the office environment operates smoothly and efficiently, supporting both field and administrative staff. This role requires strong organizational skills, flexibility, and the ability to manage multiple, changing priorities in a fast-paced agricultural setting. Based onsite five (5) days per week, the Office Manager serves as a central point of coordination for office management tasks, including accounting and employee support functions, and day-to-day administrative needs. The ideal candidate is hands-on, dependable, detail-oriented, and communicates effectively at all levels of the organization, helping maintain a productive, organized, and welcoming workplace.

Requirements

No formal degree required; relevant administrative or office management experience is strongly preferred.
Minimum of two (2) years of experience in an office management, administrative, or coordination role preferred; experience in agricultural, manufacturing, or operational environments is a plus.
Demonstrated ability to manage multiple priorities, shifting deadlines, and diverse administrative responsibilities.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills with the ability to interact professionally at all levels of the organization.
Proficiency in basic office software, including Microsoft Word, Excel, and email systems.
Ability to work independently while maintaining a collaborative, service-oriented mindset.
High level of reliability, discretion, and professionalism.
Comfortable working in a hands-on, onsite operational environment.
Willingness to learn and adapt to operational and administrative needs of an agricultural business.

Responsibilities

Manage all day-to-day office operations at Kapua Orchards to ensure an efficient, professional and organized work environment.
Develop and improve administrative procedures, documentation standards, and office workflows.
Manage office vendors, service agreements, supply procurement, and budget tracking for administrative needs.
Provide executive level administrative support to plant and agricultural leadership.
Oversee administrative financial processes including AP, invoice coding, and reconciliation.
Support month -end close, budget monitoring, and financial reporting.
Distribute employee paychecks and support basic HR and payroll-related administrative tasks as needed.
Support onboarding and offboarding processes for employees, including paperwork distribution and orientation coordination.
Track employee attendance, maintain attendance logs, and provide reports or updates to management as needed.
Order, receive, and maintain inventory of office supplies and general administrative materials.
Maintain office cleanliness, including organizing common areas, workspaces, and storage areas.
Serve as the primary point of contact for office-related inquiries from employees, visitors, and vendors.
Coordinate filing, recordkeeping, and basic documentation for agricultural operations and office activities.
Assist with scheduling, calendars, meetings, and administrative support for the General Manager of Agricultural Operations.
Manage multiple changing priorities and requests while maintaining accuracy and professionalism.
Communicate clearly and courteously with employees across operations, field teams, and leadership.
Support compliance with company policies, procedures, and workplace standards.
Assist with special projects, audits, or operational initiatives as assigned.
Fulfill additional duties as needed, demonstrating flexibility and a proactive, team-oriented approach with a positive, professional attitude.
Maintain consistent onsite presence; regular attendance five (5) days per week is required for this position.