Office Manager

Rosendin•Richmond, VA

About The Position

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Office Manager is responsible for providing administrative support to one (or more) people within specified project or office site. Typically reports to Division Manager. May supervise other department Administrative Assistants. WHAT YOU’LL DO: Type a variety of documents, many highly confidential. Maintain/set-up sophisticated filing systems, supervisor's personnel files, etc. performance/recommend wage increases; schedule and assign work, etc. Arrange travel, hotel, car reservations and prepare itinerary. Maintain supervisor's calendar, schedule meetings, etc. Coordinate and supervise clerical/secretarial support function for assigned group. May include one or more of the following: Process in-coming mail; open, stamp and sort for priorities. Distribute and/or handle items not requiring supervisor's attention. Compose and/or edit letters, memos, reports, procedures, etc., as required. Take and transcribe meeting minutes and other dictation. Act as liaison between own group/supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify, and resolve problems, coordinate work, maintain working relationships and public relations, etc. Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction. May compile and prepare various reports for supervisor's use (requires analysis and comparison of data). May interpret and administer a company policy, program or procedure requiring independent decision making. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Requirements

Associate degree
Minimum 5 years’ administrative experience
Can be a combination of education, training, and relevant experience
Must type 60-65 wpm
Working knowledge of general office procedures, plus ability to organize and coordinate group work efforts required
Advanced in using a computer and Microsoft Office (Outlook, Word, Excel, PowerPoint etc.); Oracle preferred
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as required for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Nice To Haves

Bachelor’s degree

Responsibilities

Type a variety of documents, many highly confidential.
Maintain/set-up sophisticated filing systems, supervisor's personnel files, etc. performance/recommend wage increases; schedule and assign work, etc.
Arrange travel, hotel, car reservations and prepare itinerary.
Maintain supervisor's calendar, schedule meetings, etc.
Coordinate and supervise clerical/secretarial support function for assigned group.
May include one or more of the following: Process in-coming mail; open, stamp and sort for priorities.
Distribute and/or handle items not requiring supervisor's attention.
Compose and/or edit letters, memos, reports, procedures, etc., as required.
Take and transcribe meeting minutes and other dictation.
Act as liaison between own group/supervisor and others, such as other departments, external contacts, clients, etc.
Such liaison may be required to arrange meetings, clarify, and resolve problems, coordinate work, maintain working relationships and public relations, etc.
Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request.
Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
May compile and prepare various reports for supervisor's use (requires analysis and comparison of data).
May interpret and administer a company policy, program or procedure requiring independent decision making.
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position.
This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.