Office Manager

Superior Environmental Solutions•Chunchula, AL

10d

About The Position

The Office Manager under minimum supervision will provide administrative support to the Branch Manager to ensure accuracy, timeliness, and controls around invoicing, payroll, and management information, as well as supporting the ongoing profitability of the branch located in Mobile, AL.

Requirements

At least 2 years of experience in accounting and finances, revenue, and or other general business operations administration.
Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information
Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving
Proven ability to manage projects
Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information
Excellent communication, interpersonal, and presentation skills
Strong analytic, multi-tasking, presentation and team work skills are required
Team player able to function individually and collectively.
Must have excellent software skills, Microsoft Office skills and be well-versed in other areas of office work.
Must possess excellent customer service skills and strong verbal and written communication skills
Experience working in a fast-paced environment.

Responsibilities

Salesforce entry to capture equipment, labor, and materials used on jobs.
Ensure that all jobs scheduled by operations staff are captured in Salesforce.
Track employee hours to ensure team is paid properly by performing labor utilization reports daily and weekly.
Dispatching tickets for operations staff for upcoming jobs.
Work with the Branch Manager to order supplies.
Make travel accommodations for employees.
Issue purchase orders on a timely basis.
Ensure that dashboards for bill and purchase order approvals are cleared on a daily basis.
Ensure customer tickets are signed (if necessary) and reflect the proper items utilized.
Meet daily, weekly and monthly deadlines as established by the company.
Immediately respond to team and vendors; ensure that invoice queries and related questions and issues are resolved timely.
Maintain records for tickets and manifests for each job.
Assist with employee uniform rental program for branch: placing new orders, maintaining inventories, track and report totals for accurate billing, communicate changes with account representative and HR, etc.
Provide assistance with collection of outstanding accounts receivables from customers.
Other duties as assigned by management as needed