Office Manager

SpaceX • Washington, DC

1d • $75,000 - $115,000 • Onsite

About The Position

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars. OFFICE MANAGER SpaceX is looking for a talented and detailed-oriented Office Manager to support the day-to-day operations at our Washington, D.C. office. The Office Manager will drive efficiencies and best practices across the site to enhance the experience of employees, customers, and visitors. The successful candidate is passionate about our mission, a strategic thinker with a can-do attitude, a strong communicator, and someone who thrives in a fast-paced, dynamic environment.

Requirements

• High school diploma
• 5+ years of work experience
• Experience with Microsoft Windows and Microsoft Office, including Word, Excel, PowerPoint, and Outlook

Nice To Haves

• 8+ years of experience supporting an office
• Positive "can-do" attitude with willingness to participate at all levels of the business
• Strong work ethic, proactive, self-motivated with ability to hit the ground running
• High attention to detail & sound judgment
• Ability to multi-task, change direction quickly, and thrive in a fast-paced, often high-pressure atmosphere while working with minimum supervision
• Ability to take direction from multiple staff members, prioritize workload, and be willing to do light cleaning and run various errands
• Ability to handle difficult situations and people
• Excellent computer skills - proficiency in all Microsoft applications, especially Word and Outlook, Power Point, and Excel, including ability to maintain spreadsheets, contacts, distribution lists, etc.
• Excellent verbal and written communication skills

Responsibilities

• Act as the first point of contact for guests, clients, and vendors visiting SpaceX
• Provide exceptional service to internal and external customers via phone, email, chat applications, and face-to-face
• Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Assist with coordination/scheduling of meetings with site teams as requested by other SpaceX departments and locations
• Assist with organizing, preparing, and hosting meetings. Responsibilities may include preparing meeting content, coordinating food and beverage, furniture re-arranging and audio-visual needs
• Perform company sensitive and complex administrative duties involving Excel, Word and PowerPoint including typing letters, creating/updating spreadsheets, filing, and compiling presentations
• Manage and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, facility improvements and relocation, onboarding new team members, space planning, and strategy development for efficiencies among teams
• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality
• Coordinate with facilities infrastructure, food services and other support organizations to help manage ongoing improvements and fixes and ensure facilities remain in good operating condition (cleanliness/organization)
• Work with various teams on administrative duties such as supply orders and submitting PO’s, shipping needs, managing budgets, maintaining and updating internal tracking processes, specialty employee gift coordination and distribution
• Run various errands as required to support site readiness and excellence
• Process daily mail and package retrieval/distribution and outbound shipments
• Plan and execute social events, team-building activities, and culture events throughout the year
• Offer Ad hoc IT support and troubleshooting
• Other duties as assigned

Benefits

• Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees