Office Manager

Michael Baker International • New York, NY

30d • $72,089 - $95,176

About The Position

Michael Baker International’s Construction Services staff supports clients by
acting as their trusted on-site agent through all phases of construction, from
pre-design to close-out, by providing qualified construction managers,
inspectors, constructability reviewers, schedulers,
estimators and safety
experts. As new technologies evolve throughout the construction industry,
innovative ideas are required to maintain and deliver successful construction
projects.

Michael Baker is seeking an Office Manager to support the MTA Office of
Construction Oversight (OCO), IEC Principal, and extended staff, and MTAHQ by
managing administrative operations, coordinating interdepartmental support, and
ensuring the smooth functioning of the field office. This role is key in
producing official MTA documents and facilitating communication across teams and
stakeholders.

Requirements

• High school diploma required, associate or bachelor’s degree, preferred.
• 10+ years of experience in Engineering or Rail & Transit program support, with MTA project oversight preferred.
• Strong communication, client management, and multitasking skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Oversee and support MTA extended staff and promote a positive, productive work environment.
• Provide support in client meetings with meeting minutes for action items.
• Prepare and verify Project Monitoring Reports in collaboration with project managers.
• Maintain tracking systems for safety training, equipment, and office logistics.
• Serve as the primary liaison with MTA HQ, Building Management, and IT Help Desk.
• Manage shared calendars, maintain the IEC library, and support report and presentation development.
• Onboard new employees and coordinate safety training and office access.
• Handle visitor access, correspondence, meeting logistics, and general office administration and all supplies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED