Office Manager (Healthcare)
About The Position
Rocky Mountain Laboratories is a clinical laboratory providing comprehensive laboratory services. We are dedicated to delivering accurate and timely diagnostic information and are committed to improving healthcare outcomes through cutting-edge technology and a customer-focused approach. Position Rocky Mountain Laboratories is seeking a dependable and highly organized Office Manager to support day-to-day operations at our Tempe, Arizona laboratory. This role is responsible for office administration, inventory and supply coordination, shipping and logistics, and general operational support across multiple departments. The Office Manager plays a critical role in ensuring that the laboratory and office environments remain organized, stocked, and operational. This position works closely with internal teams, account managers, and leadership to support onboarding, supply distribution, and facility readiness. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple priorities in a fast-paced, hands-on environment.
Requirements
- High school diploma or equivalent
- 1–2 years of experience in an office management, administrative, operations, or support role
- Experience with inventory management, office coordination, or supply tracking
- Proficiency with computers, including Microsoft Office or Google Workspace and basic data entry systems
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines
- Strong verbal and written communication skills
- Ability to work independently and collaboratively in a team environment
- Reliable attendance and ability to work a consistent, on-site schedule
- All positions require time zone awareness, including the impact of daylight saving time, as we are a multi-state organization with teams and partners across different U.S. time zones. Clear communication and timely coordination are essential.
Nice To Haves
- Prior office management or supervisory experience
- Experience in a healthcare, laboratory, or medical office environment
- Familiarity with inventory management systems or supply tracking tools
- Experience assembling kits, coordinating shipments, or managing logistics
- Comfort working in a fast-paced or regulated environment
Responsibilities
- Oversee daily office operations to ensure a clean, organized, and functional work environment
- Manage inventory levels, supplies, and materials to support laboratory, administrative, and operational needs
- Track, organize, and maintain accurate inventory records using internal systems and tools
- Assemble medical or operational kits and prepare supply orders for internal teams and external facilities
- Package and ship supplies, kits, and materials to other Rocky Mountain Laboratories locations
- Coordinate with internal departments to ensure timely delivery of supplies and materials
- Support onboarding of new client accounts by preparing materials and coordinating with account managers
- Maintain organization of office, storage, and supply areas in accordance with cleanliness and safety standards
- Assist with general administrative and clerical tasks, including data entry and documentation
- Communicate effectively with team members to address operational needs and resolve issues
- Identify inventory or supply gaps and proactively escalate concerns to leadership
- Perform additional duties as assigned
Benefits
- Health, Dental, and Vision Insurance
- Paid Time Off (21 days annually for full-time team members)
- 7 Paid Holidays
- 401(k) with 50% company match up to 6%
- Health Savings Account (HSA)
- Short-Term and Long-Term Disability (RML covers 60% of STD premium)
- 100% Company-Funded Employee Assistance Program (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
