Healthcare Office Manager – Pediatrics | Competitive Pay + Benefits
About The Position
The Office Manager oversees daily operations across three pediatric clinical sites, ensuring efficient workflows, strong staff support, and an excellent patient experience. This role leads administrative and clinical support staff, partners with centralized teams (HR, IT, Referrals, Call Center, Patient Business Office), and supports providers through scheduling, operations, and process improvement. Responsibilities include staff supervision, inventory oversight, quality initiatives, customer service, and strict compliance with HIPAA and confidentiality standards. Healthcare office management experience, strong leadership and communication skills, and experience with EHR systems are required. Pediatric experience and a bachelor’s degree are preferred.
Requirements
- Healthcare office management experience
- Strong leadership and communication skills
- Experience with EHR systems
Nice To Haves
- Hands-on pediatric vaccine management (commercial & VFC)
- Vaccine ordering, inventory control, counts, reconciliation, and returns
- Knowledge of VFC & commercial vaccine regulations, storage, documentation, and compliance
- Ability to manage clinical, medication, and office supply inventories, including ordering and vendor coordination
- Strong attention to detail and accurate record-keeping
- Experience in a pediatric or primary care office
- Pediatric experience
- Bachelor’s degree
Responsibilities
- Staff supervision
- Inventory oversight
- Quality initiatives
- Customer service
- Strict compliance with HIPAA and confidentiality standards
- Scheduling
- Operations
- Process improvement
Benefits
- PTO from date of hire
- 401(k) retirement plan
- Medical, Dental, and Vision insurance
- Life, AD&D, Long-Term Disability, and Accident insurance
- Employee Assistance Program (EAP)
- Day shift schedule
- Professional, family-friendly work environment
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What This Job Offers
Job Type
Full-time
Career Level
Manager
