Office Manager

Iteris•Irvine, CA

12d•$77,000 - $85,000•Onsite

About The Position

Iteris is looking for an Office Manager that serves as a business support partner to senior leadership, providing high-level administrative, operational, and organizational support that enables executive effectiveness and business continuity. This role requires a high degree of independent judgment, discretion, and professionalism while managing complex priorities, confidential matters, and day-to-day office operations. The ideal candidate operates autonomously in a fast-paced environment, anticipates leadership needs, and proactively implements solutions to enhance efficiency, employee experience, and operational excellence. Acting as a central point of coordination across teams, vendors, and stakeholders, this role plays a critical part in supporting company initiatives, fostering a well-functioning workplace, and ensuring seamless executive and office support. Please note, this role is on-site and will split time between the Irvine and Santa Ana office.

Requirements

HS Diploma preferred
Minimum five (5) years of progressive experience in an executive administrative, senior administrative, or office operations role supporting senior leadership
Demonstrated ability to customarily and regularly exercise independent judgment and discretion in managing priorities, confidential information, vendors, and business operations
Proven capability to operate autonomously, prioritize competing demands, and make decisions impacting office operations and executive effectiveness
Exceptional organizational, planning, multitasking, and time management skills
Strong verbal and written communication skills, with the ability to interact professionally at all levels of the organization and with external partners
Experience supporting multiple senior leaders concurrently in a dynamic environment
High proficiency in Microsoft Office Suite and standard office technologies
High degree of integrity, professionalism, reliability, and confidentiality
Strong customer service orientation with a proactive, solutions focused mindset
Travel between two offices located in Irvine and Santa Ana [10 minutes apart in distance]

Responsibilities

Provide high level administrative and operational support to senior leaders, exercising independent judgment and discretion in the coordination of complex calendars, meetings, and travel arrangements
Independently assess priorities, anticipate leadership needs, and resolve scheduling conflicts and administrative challenges with minimal direction
Prepare, review, edit, and finalize correspondence, reports, and presentations for internal and external audiences, ensuring accuracy, consistency, and professionalism
Serve as a trusted partner to senior leadership by handling confidential and sensitive information, communications, and inquiries with sound judgment and discretion
Independently oversee day to day office operations, evaluating needs and implementing solutions to ensure business continuity and efficiency
Act as the primary decision making point of contact for vendors, contractors, and service providers, including selecting providers, coordinating services, resolving issues, and maintaining service standards
Oversee office equipment, maintenance coordination, and service contracts, exercising discretion to address issues, authorize services, and escalate matters as appropriate
Manage office supply procurement and inventory, making independent purchasing decisions aligned with operational needs and budget considerations
Establish priorities and oversee mail, shipping, and package processes, resolving issues independently to ensure timely delivery and business support
Lead administrative aspects of new employee onboarding, independently coordinating workstation setup, office access, and supplies to ensure a seamless experience
Plan, coordinate, and oversee logistics for meetings, events, and team activities, including catering and vendor coordination, ensuring alignment with business objectives and company culture
Support execution of company wide initiatives, events, and internal programs designed to enhance employee engagement and workplace effectiveness
Partner cross functionally with HR, IT, Facilities, Finance, and leadership to support organizational priorities and continuous operational improvement
Recommend and implement improvements to administrative and office processes to increase efficiency and effectiveness