Office Manager

Robertet, Inc.•New York, NY

29d

About The Position

The Office Manager will ensure the smooth operation of daily office activities. This role is responsible for managing administrative tasks, coordinating office systems, overseeing facilities, and maintaining a productive and organized work environment. The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities while fostering a positive workplace culture.

Requirements

Possession of strong organizational skills.
Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.
Ability to think and act proactively a must
Ability to work independently on assigned tasks as well as to accept direction on given assignments.
Ability to work and interact in a fast paced – multi tasking - high energy environment
Ablility to work collectively with project coordination team.
Minimum computer skills needed such as word processing software, excel spreadsheets, powerpoint.
High school diploma or general education degree (GED) or
Three to five years of executive assistant or office manager

Nice To Haves

Experience in fragrance industry

Responsibilities

Greet visitors and maintain building security.
Coordinate workflow of information between sales and other departments
Oversee and manage division SVP’s (2) calendar and client agenda as assigned
Enter/log client bases (as needed for back up)
Contact messengers/shipping agencies for clients’ sample requests
Check, package and send out samples (Occasionally hand-deliver samples to clients)
Purchasing and Maintaining all Office/kitchen supplies for the Fine Fragrance division.
Entering IT and Building tickets in Oracle
Receive and Distribute Incoming packages to the appropriate departments.
serve as a backup to project coordination
Offer refreshments to clients/order catering for meetings/ assisting sales in meeting preparation
Updating Sample tracking information in the Samtrack System daily.
Coding Monthly American Express bills and matching receipts
Maintain NYC calendar and coordinate HR related event
Send out holiday gifts (fragrances and cards etc) to clients
Serve as main contact for office emergencies