Office Manager

Housing Trust Group•Miami, FL

65d

About The Position

Provides general office support with a variety of clerical activities and related tasks. The Office Manager will be responsible for greeting and directing visitors, answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Office Manager will also be responsible for maintaining an organized and clean reception area, conference rooms and kitchen area.

Requirements

High school diploma required.
1 - 5 years administrative experience.
Excellent customer skills
Ability to handle quick deadlines
Positive demeanor
Team oriented
Microsoft Office skills necessary
Excellent organization skills
Efficient
Self-Motivated
Proactive

Nice To Haves

Bachelors degree preferred.
Previous experience handling travel planning a plus

Responsibilities

Responsible for planning and organizing all internal annual company events while staying within budget.
Coordinates with Human Resources to assist in planning and execution of internal company events, holiday celebrations, and festivities.
Communicates work orders and follows through with building management for any necessary repairs.
Ensures any necessary repairs, outside of building managements purview, including office equipment (non-technology) are properly functioning. This may include coordination with outside vendors via Construction team to facilitate repairs, etc.
Partner with HR to update and maintain office policies as necessary.
Suggest and organize office operations and procedures with HR and COOs approval.
Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to a team members voice mailbox when the associate is unavailable. Will inform team member of call being transferred.
Greets, directs guests, and provide customer service and informs the appropriate party.
Takes and retrieves voicemail messages and forwards/emails to appropriate parties.
Provides callers with general information such as company address, fax number, website and other related information.
Receives, sorts and forwards incoming mail. Maintains and routes publications.
Coordinates the pick-up and delivery of all mail services (FedEx, UPS, Courier Services, etc.)
Responsible for ordering, receiving, stocking and distributing office supplies for all team members.
Assists with other related clerical duties such as photocopying, faxing, filing and collating as necessary.
Ensures all copy and fax machines are well stocked for the beginning of each day.
Ensures common areas are kept stocked and in an organized and clean manner.
Responsible for ordering, receiving and stocking of all kitchen supplies such as coffee, sugar, paper towels, dish detergent, etc.
Responsible for loading/unloading dish washer.
Other duties as assigned.