Office Manager

Versova

39d•Onsite

About The Position

The Office Manager is responsible for overseeing and managing the daily activities of office staff to ensure efficient operations, service delivery, and expense control. This role involves developing and implementing administrative procedures, managing office resources, and supervising a team of para-professional staff. The Office Manager plays a crucial role in maintaining smooth office operations and supporting the overall efficiency of the organization.

Requirements

High School Diploma, GED or equivalent experience
Bilingual in Spanish and English
4+ years of experience in office administration or related area
At least 3 years in a lead, supervisory, or managerial role (for positions with direct reports)
Excellent organizational and problem-solving abilities
Proficiency in Microsoft Office suite and office management software
Knowledge of office procedures and best practices

Nice To Haves

Bachelor's degree in Business Administration or related field
Experience in the specific industry of the organization
Knowledge of human resources practices and procedures
Familiarity with project management methodologies

Responsibilities

Assist the Business Unit Leader and management team with scheduling, communication, and coordination of daily activities
Prepare and manage reports and other documents to support the management team’s decision-making process such as data entry, inventory, tracking and invoicing
Prepare and distribute weekly and monthly reports to leadership
Gather information for flock and plant reports to be sent out to all managers weekly. Verify all production feed orders to order sheet to make sure all orders are delivered.
Enter weekly production, feed, weight, bird placement and mortality data into AIM software. Keep data up to date for egg numbers, new flocks, feed inventory, and depopulations.
Gather all safety training materials on weekly and monthly basis to ensure completion
Manage and supervise support team personnel
Oversee daily office operations, including inventory management of office supplies
Develop and implement office procedures and policies
Manage record-keeping, document preparation, and mail distribution
Oversee reception, bill processing, and maintenance services
Coordinate technical support and project scheduling
Help select vendors and manage the purchase of office equipment and supplies
Troubleshoot operational issues and implement effective solutions
May be responsible for personnel actions including recruitment, hiring, promotion, performance management, discipline, and termination; coach office staff to achieve optimal performance
Assist the coordination of employee engagement events and initiatives
Ensure compliance with company policies and relevant regulations
Coordinate with other departments to support organizational goals
Manage office space allocation, maintenance, and cleanliness
Other duties as assigned