Office Manager

DGA•San Francisco, CA

42d•$75,000 - $85,000•Onsite

About The Position

DGA is a 175-person architecture firm with offices in Mountain View, Sacramento, San Diego and San Francisco. Since 1995, we have specialized in architecture, interiors and planning for the life sciences, higher education, healthcare, and mission critical sectors. Our San Francisco office is a fast-paced hub (do we want to tell them that SF is about 40 people) that requires a unique hybrid of high-level administrative precision and proactive office hospitality. We are looking for an Office Manager who views "no task as too small and no contract as too complex." You will be the face of the firm for clients and the backbone of the office for our architects. This isn't a "sit-and-wait" reception role. You will balance two distinct worlds: Project & Contract Administration: You will act as a technical resource, assisting with the preparation of AIA Contract Documents, detailed contract completion and staffing reports. Office Stewardship & Hospitality: You will take personal pride in the physical environment—ensuring the "client-ready" state of the office by managing everything from snack inventory to kitchen maintenance.

Requirements

5+ years of administrative experience (A/E/C industry experience is a significant advantage).
Expert-level Google Workspace and MS Office.
Powerful experience with Bluebeam and Deltek Ajera, AIA Contract Documents preferred
Exceptional writing skills are a must. You should be able to draft a formal professional letter as easily as a firm-wide social invite.
You are detail-oriented, self-aware, and possess the "hospitality heart" required to keep a physical office running smoothly.
This is a 5-day in the office position

Responsibilities

Assisting in the preparation and formatting of AIA Contract Documents, letters of agreement, and complex spreadsheets.
Supporting the lifecycle of architecture projects by assisting with construction s documents, letter writing and reprographic orders.
Owning the "look and feel" of the office. This includes regular checks of the reception and conference rooms, as well as loading/unloading the dishwasher and ensuring the breakroom is clean and welcoming.
Proactively managing and restocking office and kitchen supplies—ensuring the team never runs out of the essentials.
Planning and executing everything from weekly catered staff meetings to large-scale social parties and holiday events.
Serving as the primary contact for property management and building maintenance to ensure the facility is operating at peak efficiency.