Office Manager

Eridu AI•Saratoga, CA

19d•Onsite

About The Position

We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will be a strong communicator, detail-oriented, and capable of managing multiple tasks while supporting staff and leadership. This role is responsible for creating a welcoming, high-functioning workplace environment while ensuring day-to-day office operations run smoothly. You will act as the first point of contact for visitors while also supporting internal teams through coordination, logistics, and administrative support. You will work closely with the Senior Office Manager to support day-to-day workplace operations and create a seamless, engaging in-office experience that enhances company culture helps make the office a place people genuinely enjoy.

Requirements

Associate or bachelor’s degree preferred, or equivalent experience
4-5+ years of experience in an Office Manager, Office Coordinator, Receptionist, or similar role
Experience working in a fast-paced, professional office environment
Strong organizational skills with the ability to manage multiple priorities effectively
Excellent verbal and written communication skills, with a professional and approachable demeanor
Proficiency in Microsoft Office (Word, Excel, Outlook), Expense Management or similar tools
Ability to work independently, take initiative, and solve problems proactively
High attention to detail and strong time management skills and follow-through
Strong interpersonal skills with a collaborative, team-oriented mindset
Resourceful, proactive, and adaptable in a dynamic environment

Nice To Haves

Fluency in Spanish is a plus

Responsibilities

Serve as the primary point of contact for all visitors, clients, and vendors
Maintain a polished, professional, and welcoming reception area
Manage visitor check-in, badging, and compliance to security protocols
Coordinate meetings, calendars, and company events
Arrange catering for company meetings and team events
Help coordinate logistics for executive or large team offsite events
Oversee day-to-day office operations to ensure a well-organized, efficient, and positive workspace
Manage vendor relationships and office logistics
Oversee incoming/outgoing mail, deliveries, and package distribution
Coordinate office maintenance and general upkeep
Perform data entry, filing, scanning, and general clerical tasks
Assist with expense tracking and basic bookkeeping
Support ad hoc projects across teams