Office Manager
Dean Builds•Lexington, KY
•Onsite
About The Position
The Office Manager plays a key role in supporting company leadership and ensuring smooth day-to-day operations within the office. This position combines administrative support, facilities coordination, and basic IT/equipment procurement responsibilities. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, construction-focused environment.
Responsibilities
- Provide administrative support to executives, project managers, and human resources, including preparing reports, formatting documents, developing presentations, and composing professional correspondence.
- Assist with obtaining and renewing state and local licenses required for operations; track expiration dates and provide leadership with information on continuing education requirements.
- Partner with accounting to secure and maintain local business licenses and occupational tax registrations.
- Oversee daily office operations for Lexington and Louisville offices, including managing incoming calls, routing inquiries, and maintaining a professional front-office presence.
- Coordinate with building management and vendors (cleaning, landscaping, HVAC, maintenance) to ensure proper facility upkeep, including minor office repairs and service requests.
- Maintain vendor contact lists, obtain quotes, and prepare comparison summaries for review.
- Coordinate copier maintenance, assist with troubleshooting, and keep directories up to date.
- Coordinate with IT providers to support new hire onboarding, including ordering and setting up hardware, software, and system access.
- Manage IT equipment and licenses for new and existing employees, and set up office access such as alarm codes and key fobs.
- Support company events and employee engagement activities, including holiday parties, appreciation events, and strategic meetings.
- Research vendors and obtain quotes for promotional items and company materials.
- Develop and maintain internal tracking tools and support SOP management.
- Facilitate execution of AIA documents.
- Handle mail, deliveries, and shipping logistics.
- Ensure the office environment is clean, organized, and fully stocked, including maintaining kitchen and breakroom areas.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
