Office Manager
About The Position
The Office Manager at MAC Heating and Air, located in Brevard, NC, plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing financial processes, and maintaining accurate records to support business activities. The Office Manager will coordinate appointment scheduling and facilitate communication between departments to optimize workflow and enhance productivity. By implementing effective office management practices, this role contributes directly to the overall organizational success and customer satisfaction. The ideal candidate will be a proactive problem solver who can balance multiple priorities while fostering a positive and organized workplace culture.
Requirements
- Proven experience in office management or a related administrative role.
- Strong knowledge of accounts payable processes and financial record keeping.
- Excellent organizational and multitasking abilities.
- Effective communication skills and the ability to work collaboratively in a team environment.
- The ideal candidate will have 5+ years in an accounting role.
Nice To Haves
- Experience working in the HVAC or related service industry.
- Familiarity with advanced office software and scheduling tools.
- Prior experience managing office operations in a small to medium-sized business.
- Proficiency in Service Titan is a huge plus!
Responsibilities
- Manage and oversee all general office duties including correspondence, mail, filing, and records management to maintain an organized and efficient office environment. On site HR needs as well (Onboarding etc)
- Handle receiving vendor invoices to jobs by allocating charges to jobs or departments, batching and exporting vendor invoices and customer payments to accounting software.
- Coordinate appointment scheduling and manage calendars to support operational needs and optimize staff availability.
- Coordinate with accounting team to support reconciliation, manage banking and operational financial matters.
- Serve as the primary point of contact for office-related inquiries and provide administrative support to various departments as needed.
- Prepare payroll information for the payroll administrator
- Oversee equipment registration, rebate processing, job closeouts.
Benefits
- We have the best PTO and benefit package around as well as competitive pay & a 10% targeted annual bonus!
- Join us if you'd like to be part of a team that treats you like family
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
