Office Manager

Christian Academy School System•Louisville, KY

64d

About The Position

The High School Office Manager works efficiently with a service-oriented attitude to maintain a supportive and professional environment that cultivates a team "family" environment both within the school and the families that are served. The Office Manager is an ambassador for the school and is skilled at diplomacy, interacting internally with other schools, administrators, and parents. The Office Manager provides support for the Administration and Faculty and supervises the reception and office area.

Requirements

A strong, clear Christian testimony with a mature and godly spirit
A daily example of the highest Christian virtue both in and out of school
Commitment to faithful attendance and support of a church whose beliefs are in agreement with the Statement of Faith for Christian Academy School System.
Agreement and belief that the Bible is the final authority concerning truth, morality, and the proper conduct of mankind
Proficiency in Google Suite
Exceptional interpersonal, communication, and proofreading skills
Ability to collaborate with students, parents, faculty, leadership, and vendors
Proven office/administrative experience (school experience preferred)
Highly organized with event planning and multi-tasking ability
Comfortable with school information systems (e.g., FACTS) and basic content management
Maintains the highest level of confidentiality in handling student, family, and employee information
Ability to work occasional evenings/weekends for events

Responsibilities

Act as primary administrative partner to the Principal(s): advise, coordinate, and implement policies, procedures, and forms that support school leadership.
Draft, proof, and distribute principal mailings, parent updates, daily announcements, and the weekly newsletter.
Post announcements to the website and manage daily hallway TV content.
Coordinate and plan major school events (e.g., graduation, baccalaureate, awards programs, Back-to-School), including vendor contracts, venues, printed materials, and media programs.
Manage award slide presentations and graduation logistics.
Log and monitor maintenance requests; coordinate priorities with the Facilities Department; schedule shared spaces and campus resources.
Manage front office staff; coordinate substitute coverage and daily faculty needs; serve as the school contact for payroll/time-off systems, and HR coordination.
Oversee purchase orders, school credit card activity, inventory, and reimbursements; maintain records for vendors, licensing, and club/department expenses; collaborate with the business office.
Maintain FACTS and Canvas knowledge to support teachers with grading and report card processing; verify grade accuracy and resolve incomplete grades.
Oversee student shadowing, graduation data, transcript/diploma coordination, and counselor support. Maintain student ambassador/shadow database.
Serve as medical point-of-contact in classroom incidents; coordinate evacuation drills and campus egress tracking; manage parking assignments for staff and students.
Coordinate Chromebook distribution and onboarding; submit tech work orders; manage ID distribution, bell schedule updates, and the electronic sign program.