Office Manager

Bean Automotive Group•Miami, FL

20d•Onsite

About The Position

Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time! We presently have an employment opportunity for an Office Manager in one of our operations. In this new role, the Office Manager oversees the daily operations of the accounting department.

Requirements

8-10 years of experience in the accounting field
Bachelor’s Degree in a business-related area
Thorough knowledge of general accounting procedures
Proficiency with Dealer Management Systems
Strong leadership skills
Solid judgment with ability to make sound business decisions.
Organizational skills for efficient office control
Computer knowledge (Microsoft Office and Excel)
Excellent verbal and written communication skills
Must have a valid driver’s license
Employment is contingent upon successful completion of a thorough drug and background screening to include MVR.

Responsibilities

Trains, and supervises office personnel.
Analyzes and organizes office operations and procedures.
Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
Review daily bank deposit and cash report.
Maintains an effective cash management system. Forecasts cash needs.
Controls petty cash amounts for dealership and sales department.
Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
Reconciles select accounts monthly.
Approves adjustments to inventory and receivable accounts.
Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
Participates in the preparation of short and long-term forecasts.
Assists in completion of annual review/audit.
Ensures compliance with all government regulations.
Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
Administers charge-back program for late charges to inventory.
Prepares monthly floor plan report for use in commission calculations.
Reviews sales commission/chargeback detail reports.
Manages the payoff of vehicle floor plan and works with bank representatives.
Approves new charge accounts and oversees collection of past due accounts.
Compiles information and prepares reports as requested by management and/or dealer principal.
Controls keys to buildings and maintains log of keys issued to employees.
Cross-trains a qualified substitute.
Keeps an updated file of all dealership job descriptions.
Maintains a professional appearance.
Attends managers meetings as requested.
Other tasks as assigned.

Benefits

3 weeks of Paid Time-Off per year.
Paid Holidays.
401(k) Retirement Plan with 50% Employer Match.
Paid Health, Gap, Life and AD&D Insurance.
Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.
Paid Volunteer Time-Off Program.
Award-Winning Wellness Program and Healthcare Premium Incentives.
Employee Discounts.
ASE certification reimbursement and paid continuing education program to further your career.
Continued education, manufacturer hands-on and web-based training.