Office Manager (Part-Time)

Synpulse•New York, NY

12d•Onsite

About The Position

Synpulse USA is seeking a reliable and detail-oriented Part-Time Office Manager to support the day-to-day operations of our New York City and Toronto offices, based out of the office in New York City. This role is essential to ensuring smooth office administration, coordinating logistics, supporting employee needs, and managing internal events. The ideal candidate is proactive, organized, and comfortable juggling multiple responsibilities in a professional services environment. The role requires the incumbent to be in the office three days a week.

Requirements

Prior experience in office management, administrative support, or operations (professional services environment preferred)
Strong organizational skills and attention to detail
Ability to manage multiple tasks and priorities independently
Excellent communication and coordination skills
Comfortable working with vendors, building management, and internal stakeholders
Proficiency with common office tools (email, calendars, spreadsheets, MS Office)
Ability to work part-time on-site in New York City

Responsibilities

Manage general office administration, including supply ordering, inventory tracking, and office re-stocking
Monitor office mail, including receiving, distributing, and coordinating outgoing shipments
Oversee office supplies, equipment maintenance, and facilities management
Submit, track, and follow up on building management tickets related to office facilities and maintenance
Serve as the primary point of contact for office-related vendors and building management
Submit & maintain receipts for purchases on company credit card and review expense reports for approval/rejection.
Coordinate laptop logistics, including receiving, shipping, and tracking equipment for employees
Support onboarding and offboarding processes by ensuring timely equipment delivery and return
Coordinate internal photoshoots, including scheduling, logistics, and vendor communication
Support planning and execution of internal and external events, including: Food and hospitality arrangements for trainings and traveling staff Town Hall meetings and events Cultural and community events
Coordinate event logistics such as venues, catering, materials, and on-site support
Manage relationships with swag and merchandise vendors
Coordinate ordering, inventory, and distribution of branded materials