Office Manager (Part-Time)

Wagmo•New York, NY

13d•Onsite

About The Position

Wagmo is looking for a Part-Time Office Manager to keep our NYC office running smoothly and our team well taken care of. This is a hands-on, onsite role for someone who takes genuine pride in creating a well-run, welcoming environment, anticipates needs before they become problems, and operates with low drama and high follow-through. You will own the day-to-day operations of our FiDi office and serve as the primary point of contact for vendors, deliveries, and facilities. You will report directly to the Director of People. Location: This role is fully onsite at our NYC office in the Financial District.

Requirements

Prior experience in office management, executive assistance, or a similar operational support role.
Exceptionally organized with strong attention to detail and consistent follow-through. You don’t drop balls.
Proactive mindset: you flag issues early and come with a suggested solution, not just a problem.
Comfortable being the onsite point person and taking full ownership of the physical office experience, with minimal oversight needed once ramped.
Strong vendor communication skills with the ability to manage multiple relationships, follow through on open items, and keep things moving.
Comfortable with basic IT and AV troubleshooting as a first line of support. You don’t need to be a tech expert, but you stay calm under pressure and know when to escalate.
Reliable, trustworthy, and discreet. You have access to the office and sometimes sensitive operational information, and you treat that with care.
NYC-based and available to work onsite Tuesday through Thursday.
A genuine enjoyment of keeping things running well. You find satisfaction in a well-stocked kitchen, a smooth team lunch, and a problem solved before it was ever noticed.
Familiarity with Slack and basic office tools. You communicate clearly and keep the right people looped in without over-communicating.

Responsibilities

Own office supplies and pantry restocking, including kitchen, bathroom, and pet-friendly essentials, keeping inventory consistent without overspending.
Coordinate and own our weekly team lunch, from ordering to setup to cleanup, managing preferences and ensuring a smooth experience each week.
Maintain general office readiness and light tidying, coordinating with our cleaning vendors as needed and ensuring the space is always welcoming and guest-ready.
Serve as the day-to-day point of contact for office vendors including internet, cleaning, AV, and facilities, scheduling repairs, tracking follow-through, and escalating issues as needed.
Manage office access logistics, mail, and packages, and serve as the liaison with building management for access-related issues.
Provide basic IT and AV troubleshooting as first line of support for conference room tech, Wi-Fi, and common office equipment, coordinating with vendors when issues require escalation.
Coordinate hosting, catering, and setup for high-impact office moments including board meetings, client visits, and remote team visits, ensuring everything feels effortless and well-prepared.