Office Manager

Ivo • San Francisco, CA

22h • Onsite

About The Position

We’re looking for an Office Manager to keep our SF office running smoothly and take a wide range of day-to-day operational tasks. You’ll own office logistics, onboarding set-up, vendors, supplies, basic facilities coordination, and team events - making the workplace feel organized, welcoming, and high-functioning.

This is a great role for someone who’s highly organized, service-minded, and loves making things run better behind the scenes.

Requirements

• 1-2+ office manager, workplace, admin, coordinator, or operations role internship experience (startup experience is a plus)
• Strong attention to detail and follow-through (you notice what’s missing before someone asks).
• Comfortable juggling multiple requests and prioritizing in a fast-moving environment.
• Great communication - you’re responsive, clear, and friendly with teammates and vendors.
• Able to lift/light move office items occasionally (boxes, supplies) and be on-site regularly.

Responsibilities

• Own day-to-day office operations: supplies, snacks, kitchen stocking, stationery, printing, and basic organization.
• Manage vendor relationships for cleaning, maintenance, internet, deliveries, and ad hoc office needs.
• Coordinate with building management/engineers for repairs, access issues, and office maintenance.
• Maintain office systems (shared calendars, inventory lists, ordering processes) so things don’t live in people’s heads.
• Coordinate new joiner setup: keycards/access, desk setup, onboarding swag, and day-one readiness.
• Order and manage equipment logistics (e.g., laptops, monitors, accessories), including receiving, tracking, and handoff.
• Partner with internal owners to ensure equipment and access are provisioned on time.
• Book flights, hotels, and on-the-ground logistics for candidates coming onsite.
• Coordinate interview day details as needed (arrival instructions, office readiness, refreshments).
• Manage incoming mail/packages: routing, scanning, shipping, check handling, and basic record-keeping.
• Submit checks and track important mail received; coordinate deposits/forwarding where needed.
• Plan and execute team moments: Fun Fridays, team lunches, birthday celebrations, holiday parties, and team-building activities.
• Manage catering and on-site food setup for meetings and events.

Benefits

• Relocation & Visa Support
• Comprehensive Health Coverage
• Unlimited PTO
• Commuter Benefits
• Flexible Spending & Insurance
• 401(k) Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed