Office Manager

Smiths Group•Morton Grove, IL

About The Position

The Office Manager is responsible for ensuring efficient office operations and providing high-quality administrative support to site leadership and executive staff. This role leads event planning and coordination, manages key administrative programs, and drives employee engagement through leadership of the Campus Activity Team. The Office Manager is proactive, autonomous, and highly collaborative, with strong people skills and a commitment to creating a positive and well-organized workplace environment.

Requirements

Bachelor's degree required.
5+ years' experience in office management, administrative support, or a related role.
Strong organizational skills with the ability to manage multiple priorities independently in an autonomous manner.
Demonstrated ability to support executive-level staff with professionalism and discretion.
Excellent interpersonal and communication skills; recognized as a strong team player with effective people skills.
Initiative-driven, proactive, and comfortable working with minimal supervision.
Experience managing vendors, budgets, and administrative programs preferred.

Nice To Haves

Prior exposure to manufacturing production environment is a big plus.

Responsibilities

Manage day-to-day office operations, including office supplies, vendor coordination, mail, shipping, and overall workplace organization standards.
Develop, implement, and maintain office policies, procedures, and workflows to support operational efficiency.
Administer office-related budgets, track expenses, and ensure cost-effective operations.
Serve as the North America Administrator for the company credit card program and NAM corporate cell phone program, including user onboarding/offboarding, policy compliance, vendor coordination, usage oversight, and issue resolution.
Maintain accurate documentation and controls related to administrative programs and office operations.
Provide administrative and organizational support to site leadership and executive staff, including calendar management, meeting coordination, and correspondence.
Support onboarding activities for new employees, including coordination of office access, workstation setup, and orientation support.
Act as a trusted partner to leadership by anticipating needs, exercising sound judgment, and handling sensitive information with discretion.
Lead and manage event planning and coordination for site and company events, including all-hands meetings, team-building activities, offsites, volunteer events, and holiday celebrations.
Manage event budgets, timelines, and logistics such as venue booking, catering, technology, and vendor coordination.
Partner with cross-functional teams to understand event objectives and deliver engaging, high-quality experiences.
Evaluate event effectiveness and identify opportunities for continuous improvement.
Primary contact for visitors to the site including internal and external training events held at the facility.
Lead the Campus Activity Team, driving initiatives that enhance employee engagement, culture, and collaboration across the site.
Support HR and leadership with employee engagement activities and internal communications, as needed.
Foster a welcoming, inclusive, and positive office environment.