Office Manager

ARCHER•Austin, TX

10d•Onsite

About The Position

The Office Manager role is responsible for maintaining the overall appearance of the Austin office, coordinating all office functions, and managing all administrative tasks needed for optimal office performance. To be successful in this role, you need to have a hands-on approach to helping others. You will excel at anticipating needs with a detail oriented, analytical, practical approach. The right candidate will be confident, friendly, intelligent, and proactive.

Requirements

Strong communication skills (written and verbal)
Exceptionally organized
1+ years event coordination and execution
1+ years Microsoft suite
Outlook (scheduling on multiple calendar)
Excel (able to write formulas)
SharePoint (able to manage the current shared page)
Word (able to produce a documents/edit)
Ability to receive and act upon direction
Project and process management
Time management, multi-tasking and calendaring skills
Supply Management
Technically adept
2+ years Budgeting
2+ years of administrative experience

Responsibilities

Manage office inventory by conducting monthly stock checks and maintaining appropriate supply levels
Order office supplies and manage vendor relationships while adhering to budget guidelines
Research and coordinate vendors for monthly Employee Appreciation lunches and Birthday/Anniversary Celebrations for both Austin and Dallas Office
Submit monthly approval requests for Employee Appreciation events and manage associated budgets for both Austin and Dallas Office
Ensure employees receive timely calendar updates for Employee Appreciation events for both Austin and Dallas Office
Communicate and maintain calendar updates for all employee celebrations for both Austin and Dallas Office
Greet, receive, and screen visitors, ensuring a professional and welcoming office environment for Austin Office
Anticipate company needs and coordinate meetings, events, offsites, and client interactions for Austin Office
Coordinate with building management for facility-related needs (HVAC, repairs, maintenance, etc.) for both Austin and Dallas Office
Complete and submit monthly expense reports accurately and on time for senior management
Oversee organization and cleanliness of shared office spaces, including kitchen and common areas for Austin Office
Perform weekly refrigerator clean-outs to maintain office hygiene standards for Austin Office
Manage executive calendars, including travel arrangements, hotel bookings, meetings, teleconferences, and business lunches (when required)
Maintain the office seating chart and collaborate with leadership on workspace planning
Provide backup support to Executive Assistants as needed
Provide administrative and coordination support to the Lien Operations and Single Event teams
Conduct follow-up calls to lien holders to obtain updates, confirm balances, and facilitate timely resolution of outstanding liens
Track, document, and update lien-related communications within internal systems
Assist in managing operational workflows and ensuring deadlines and deliverables are met across supported teams
I-9 Documentation for new hires
Perform miscellaneous administrative tasks and support special projects as assigned