Office Manager

Rycon Construction•Gastonia, NC

12d•Onsite

About The Position

Rycon Construction is an employee-owned company (ESOP) that provides construction management, general contracting, and design-build services nationwide. An ENR Top 400 Contractor, ENR Top 100 Green Contractor, and BD+C Top 150 Contractor with nine offices, Rycon specializes in new construction, renovations, and adaptive reuse projects. From large-scale developments to small, fast-track interior fit-outs, Rycon is equipped to deliver a comprehensive range of services across all project types. Rycon’s portfolio includes projects in healthcare, higher education, industrial/warehouse, commercial, multi-unit residential, food service/dining, retail, financial, self-storage, governmental, and LEED facilities. We have an in-house Architectural Woodwork & Specialty Fabrication Division that ships/installs nationally. We are seeking an experienced Office Manager at our Charlotte, NC office.

Requirements

Minimum of five (5) years’ recent office experience with a construction company.
Ability to multi-task and prioritize work in a fast paced, high volume environment.
Strong organizational skills.
Excellent telephone and written skills.
Computer skills required – Microsoft Office Suite (Word, Excel and Outlook) and Procore Construction Software.
Cordial disposition with a team attitude.
Experience in the construction industry is required.

Responsibilities

General support of the project teams from commencement to completion.
Help to develop a document control log and set up the current documents in an electronic file or web-based data file that are easily updated and accessible as directed by the leadership team. Update logs and files regularly to contain the most recent documents.
Schedule meetings and appointments as requested.
Coordinate with corporate IT department on current stock of IT equipment and the distribution of it to new hires starting with the division.
Coordinate as needed with corporate accounting, HR, and Marketing.
Subcontractor Certificate of Insurance tracking and maintenance.
Complete weekly payroll on corporate system for all employees of the CLT office.
Perform other miscellaneous administrative tasks as needed such as copying documents, arranging for mail or overnight deliveries of documents and correspondence, preparing job files, filing project documents, and other tasks as so directed by the members of the Operations team.
Assist with the closeout of a completed project including submission of all closeout documents and distributing the punch list as directed by the Project Manager.
Provide support for Estimating department including but not limited to ordering drawings, collecting bids from subcontractors, getting pricing on items as directed
Order all office supplies and equipment.
Confirm that items are invoiced correctly and paid on time.
Process and submit, through DocuSign, credit card invoices for the leadership team.
Plan in-house or off-site activities, including but not limited to, parties, celebrations, meetings and conferences.