Office Manager

Goddard • Wilmington, MA

9d

About The Position

Goddard is seeking a highly organized and personable Office Manager with at least 2 years experience in field to be the face of our office and ensure smooth day-to-day operations. This role combines front-desk responsibilities with administrative, operational, and light financial support. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple responsibilities in a fast-paced environment.

Requirements

• 2+ years of experience in a receptionist, office coordinator, or office manager role
• Strong organizational and multitasking skills
• Strong interpersonal and leadership skills to guide, support, and manage staff and clients
• Adaptability and problem-solving mindset
• Proficiency with Microsoft Office, Google Workspace, or similar tools

Nice To Haves

• Experience with invoicing or billing systems is a plus
• Ability to work independently and take initiative

Responsibilities

• Greet and assist all visitors, clients, and vendors in a professional and friendly manner
• Manage office entry and check-in process
• Coordinate visitor schedules and notify staff of arrivals
• Maintain a clean, organized, and welcoming reception area
• Receive, sort, and distribute incoming mail and packages
• Prepare and ship outgoing packages (FedEx, UPS, USPS, etc.)
• Maintain office supplies and coordinate orders as needed
• Support general office organization and daily operations
• Assist with planning and coordinating internal meetings and office events
• Manage conference room scheduling and setup
• Coordinate catering, materials, and logistics for events
• Assist with client billing and invoicing processes
• Track and organize invoices, receipts, and basic financial records
• Support administrative tasks such as data entry, document preparation, and filing
• Collaborate with leadership on operational needs
• Optimize office layouts and improve organization systems as needed
• Maintain security systems, including badge access and visitor logs, ensuring compliance with safety protocols
• Collaborate with IT to coordinate maintenance and upgrades of office equipment

Benefits

• Flexible Time Off: Benefit from our generous flexible time off policy. We also provide sick leave and bereavement time because we understand that not all time off is for fun.
• Retirement Savings: Invest in your future with a 401(k)-retirement plan. Goddard contributes 3% of your annual salary directly into your 401(k) account—regardless of your own contributions.
• Health Coverage: Access to comprehensive medical, dental, and vision insurance for you and your family. Goddard contributes 80% of monthly premiums for all medical plan options.
• Family Support: To take the time you need to welcome the newest member of your family, Goddard offer 6 weeks fully paid parental leave with support of PFML state programs.
• Company Engagement: Engage with your colleagues through a variety of regular company and team events, including weekly social hours, Athletic Club outings, and department outings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed