Office Manager

The Collection • Coral Gables, FL

31d • Onsite

About The Position

The Office Manager supports the Controller and General Manager in overseeing the dealership’s accounting operations and office administration. This role ensures accurate financial reporting, compliance with automotive industry standards, efficient cash flow management, and smooth day-to-day office operations. The position requires strong knowledge of dealership accounting practices, attention to detail, and leadership skills.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
• 3–5+ years of dealership accounting experience required, preferably in multi-brand environment.
• Strong understanding of dealership DMS systems (e.g., CDK Global, Tekion).
• Knowledge of automotive accounting schedules and manufacturer financial statements.
• Proficiency in Microsoft Excel and accounting software.
• Strong organizational, analytical, and leadership skills.
• Ability to manage multiple priorities and meet deadlines.
• Financial accuracy and attention to detail
• Leadership and team supervision
• Problem-solving and analytical thinking
• Integrity and confidentiality
• Time management and prioritization

Responsibilities

• Assist in preparation of monthly financial statements in accordance with dealership and multi-manufacturer guidelines.
• Reconcile general ledger accounts, schedules, and bank statements.
• Monitor and manage accounts payable and accounts receivable processes.
• Oversee daily cash reconciliation and deposits.
• Review deal postings for accuracy and compliance.
• Assist with factory and floor plan reconciliations.
• Support payroll processing and related reporting.
• Ensure compliance with federal, state, and local regulations.
• Assist with year-end audit preparation and tax documentation.
• Maintain accurate vehicle inventory schedules and reconcile to DMS.
• Monitor contracts-in-transit (CIT) and ensure timely funding.
• Ensure proper documentation for new and used vehicle sales.
• Work closely with F&I and sales departments to resolve accounting discrepancies.
• Supervise and support office staff, including AP/AR clerks and title clerks.
• Develop and maintain office policies and procedures.
• Manage office supplies, vendor relationships, and administrative systems.
• Provide backup support to accounting functions during peak periods.
• Maintain strong internal controls to safeguard company assets.
• Ensure adherence to manufacturer requirements and reporting deadlines.
• Assist with internal audits and process improvements.

Benefits

• Medical, Dental, and Vision Insurance
• Supplemental Benefits: Access to additional benefits such as accident insurance, critical illness insurance, and more.
• 401(k) Plan: Generous employer match and a range of investment options to help you plan for retirement.
• Paid Time Off (PTO): Flexible PTO to use for personal time, or illness.
• Vacation: Paid vacation days to recharge and enjoy time away from work.
• Holidays: Paid holidays to celebrate with family and friends.
• Birthday Off: A paid day off to celebrate your special day.
• Closed Sundays: Enjoy a day off every Sunday for work-life balance.
• And Much, Much More: Additional perks and benefits to enhance your overall employee experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level