Office Manager

Dan Pilson Auto Center Inc • Mattoon, IL

4d • $25 - $30 • Onsite

About The Position

The Office Manager oversees administrative and financial support functions across the dealership, ensuring smooth daily operations. This role manages office processes, supervises office staff, and ensures accuracy in reporting, payroll, and compliance with dealership policies.

Requirements

• Analytical Ability: Strong skills in identifying issues, resolving problems, and improving processes.
• Communication: Clear verbal and written communication, with the ability to explain policies and procedures effectively.
• Organization: Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Leadership: Ability to supervise, delegate effectively, and build strong working relationships.
• Technical Skills: Proficient in Microsoft Office, accounting software, payroll systems, and dealership management systems (DMS).
• High school diploma or GED required; additional education in accounting, business, or related fields preferred.
• 1+ years of office management experience in a dealership setting preferred.

Nice To Haves

• Notary Public certification preferred.

Responsibilities

• Prepare and process morning and evening deposits.
• Finalize deals, pull contracts, and enter data into VEH for all locations.
• Complete and process payroll, including approving timecards and tracking hours.
• Reconcile accounts and bank statements for all locations.
• Prepare daily reports, including sales commissions, attendance, and others as needed.
• Manage titling, cashiering, and related administrative tasks.
• Directly supervise office staff, providing training, guidance, and regular performance feedback.
• Address employee concerns and resolve issues in accordance with company policies.
• Perform other duties as assigned by management.

Benefits

• Comprehensive benefits package including health insurance, dental insurance, vision insurance, 401(k) with company match, paid time off, and employee discounts.
• The employee may be eligible for a discretionary performance-based bonus, determined by individual and company performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED