Office Manager

CYM Living LLC•Chicago, IL

5h•Onsite

About The Position

The Office Coordinator supports both the daily operations of the corporate headquarters and a defined set of administrative and operational functions across the company. This role ensures the office runs smoothly day to day while also providing structured administrative support related to travel, shipping, onboarding, and shared systems. The position is hands-on and execution-focused, serving as a central point of support for employees, visitors, vendors, and building management, with flexibility to assist across teams as operational needs arise.

Requirements

1-3 years of experience in an office coordination or administrative role
Comfortable supporting both on-site office operations and administrative work
Highly organized, reliable, and detail-oriented with strong problem-solving skills
Able to pivot quickly, prioritize effectively, and work in a fast-paced environment
Positive, professional, service-oriented demeanor with employees, visitors, and vendors
Clear and confident written and verbal communicator
Comfortable using Microsoft Office and learning new tools
Able to work independently, follow processes, and escalate issues as needed

Responsibilities

Greet visitors, manage guest sign-ins, and provide front-desk coverage
Manage badge activation and deactivation, guest passes, and general building access
Submit, track, and follow up on maintenance and building requests, including conference room scheduling and setup
Coordinate office lunches, breakfasts, catered meetings
Coordinate occasional company events, including planning logistics, managing vendors, ordering supplies or catering, coordinating with internal teams on timing and setup, and supporting day-of execution to ensure events run smoothly
Stock, organize, and maintain the kitchen, snacks, and common areas
Order and manage office supplies, snacks, and shared materials
Manage incoming deliveries, outgoing mail, shipping needs (including shipping labels), and shredding
Maintain office cleanliness and organization, including shared equipment and resources (e.g., scanners, postage machines, stamps)
Support onboarding and offboarding logistics, including workspace readiness
Monitor and route requests from shared inboxes (e.g., [email protected])
Provide administrative overflow support across teams as needed
Support basic check depositing and printing, including security deposit (SD)–related payments, and coordinate with Accounting on related questions or exceptions as needed