Office Manager

Savas Management Center LLC•Scottsdale, AZ

12d

About The Position

We are seeking a highly organized, polished, detail-oriented, and professional Receptionist / Office Manager to serve as the first point of contact for our organization and to manage core administrative and office operations. This role requires someone who is confident, resourceful, and capable of juggling multiple priorities while maintaining a polished and welcoming environment. The ideal candidate is proactive, anticipates needs before they arise, and thrives in a fast-paced multi-departmental professional setting. Growth & Advancement Opportunity This role is designed as a pathway to an Executive Assistant position. As responsibilities expand, the individual may take on: Direct executive calendar management High-level travel and meeting coordination for senior leadership Preparation of executive communications and materials Cross-functional coordination on strategic initiatives Increased exposure to leadership decision-making and operations Performance, trust, and demonstrated capability will directly influence advancement opportunities.

Requirements

5+ years of experience in a receptionist, office manager, administrative assistant, or similar administrative role
Proven experience managing travel logistics and itineraries
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
High level of professionalism, reliability, and discretion
Ability to manage multiple priorities and adapt in a fast-paced environment
Proficiency with Microsoft Office Suite
Comfortable managing shared inboxes, digital filing systems, and calendars
Experience tracking licenses, subscriptions, and vendor accounts

Nice To Haves

Proactive and self-directed
Calm under pressure
Highly organized and process-oriented
Service-minded with a strong sense of ownership
Polished, professional presence

Responsibilities

Serve as the primary point of contact for visitors, clients, and vendors with professionalism and discretion
Collect and log contact information for visitors
Keep conference rooms, meeting areas and breakroom, clean and meeting ready at all times
Manage incoming and outgoing mail, packages, and courier services, to include weekly check deposits
Maintain a welcoming, organized, and professional front office environment
Organize and maintain digital and physical filing systems
Track, renew, and manage subscriptions, software licenses, and office services
Maintain office supplies inventory and coordinate ordering as needed
Coordinate with company travel agency to manage domestic and international travel arrangements (flights, hotels, ground transportation, itineraries)
Assist with calendar coordination and scheduling as needed
Ensure all travel documentation and confirmations are properly organized and accessible
Assist the Senior Executive Assistant with planning and coordinating internal meetings, retreats, and events
Manage logistics including venues, catering, materials, and scheduling
Support on-site event execution when required
Liaise with vendors, service providers, and building management
Identify opportunities to improve office efficiency and administrative workflows
Handle confidential information with discretion and professionalism