Office Manager (Grades: K-5)

Dallas Independent School District•Dallas, TX

3d•Onsite

About The Position

Job Description Perform secretarial functions for the Principal including generation of communications for Principal’s approval and signature. Coordinate and maintain Principal and school-wide calendars. Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines. Coordinate schedules and work assignments for Principal’s clerk and all other office helpers. Attend all required administrative meetings and trainings. Maintain adequate office supplies and materials in advance of need. Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations. Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records. Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile timecards, ensure all required supplemental documentation is submitted and properly maintained. Ensure all supplemental pay policies and procedures are followed by all campus staff. Effectively use Budget Manager Reports to monitor and adjust line item accounts. Maintain budgets to ensure adequate funding and alignment to Campus Action Plan. Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments. Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization. Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts, balancing bank statements, counting money and preparing bank deposits for daily pick up. All other duties as assigned by the Principal. Regular and punctual attendance at the worksite is required for this position WORK ENVIRONMENT: The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel. Watson Candidate Assistant is here to answer questions about working at Dallas ISD.

Requirements

High School Diploma and three years of related clerical and/or secretarial experience or Associate’s Degree in business related area
Demonstrated knowledge of district organization, operations, and administrative policies.
Demonstrated computer skills with Windows and Microsoft Office applications.
Demonstrated flexibility to cope with the challenges of a rapidly changing world
Demonstrated willingness to remain current with the latest developments in the profession

Responsibilities

Perform secretarial functions for the Principal including generation of communications for Principal’s approval and signature.
Coordinate and maintain Principal and school-wide calendars.
Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.
Coordinate schedules and work assignments for Principal’s clerk and all other office helpers.
Attend all required administrative meetings and trainings.
Maintain adequate office supplies and materials in advance of need.
Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile timecards, ensure all required supplemental documentation is submitted and properly maintained.
Ensure all supplemental pay policies and procedures are followed by all campus staff.
Effectively use Budget Manager Reports to monitor and adjust line item accounts.
Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization.
Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts, balancing bank statements, counting money and preparing bank deposits for daily pick up.
All other duties as assigned by the Principal.
Regular and punctual attendance at the worksite is required for this position