Office Manager

Chicago Public Schools•Chicago, IL

45d

About The Position

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500 schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students - student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience. The Office for Students with Disabilities (OSD) works to support networks, schools, and families with all issues related to special education including instruction, interventions, and legal and compliance support. OSD provides the tools and resources to ensure that all students with disabilities receive a high-quality public education that prepares students for success. OSD supports networks, schools, and families with all issues related to special education, including instruction, interventions, and legal and compliance support. Job Summary: Reporting to the Chief of OSD, the Office Manager serves as the central point of contact for all teams and department across OSD and will ensure documentation of key policies and procedures, develop intra-office communication protocols and materials, and perform other key administrative tasks to support the overall success of the Office for Students with Disabilities. This is a full-time, exempt position that will be paid for time worked on a salary basis.

Requirements

Associates degree from an accredited college or university, required
Minimum of three (3) years experience working collaboratively with a team of professionals
Minimum of three (3) years experience managing multiple tasks at once in a fast-paced environment
Ability to work as a team player
Ability to direct, problem solve, develop and delegate as situations dictate
Ability to communicate effectively, both verbally and in writing with all stakeholders
Ability to use a range of technology and tools, including but not limited to Microsoft, Google, Oracle, and Kronos
Detailed and highly organized
Strong planner and exceptional time management
Ability to work independently as well as to function effectively and collaboratively in a team environment
Excellent organizational skills and ability to effectively multi-task
Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency

Nice To Haves

Bachelor's degree from an accredited college or university, preferred
Minimum of three (3) years work related experience, preferred

Responsibilities

Track and manage the departmental budget and spending requests including review, approve and coordinate all office purchases via Oracle system.
Manage the departmental recruitment, hiring, staffing, personnel actions and onboarding for full time employees and temporary, contract and consultant staff. Track and manage office spacing and staff location assignments and maintain seating charts.
Order needed supplies and control supply inventory and onboard vendors as needed through the Procurement process.
Identify and maintain proper business relations with key support departments to ensure CPS administrative procedures are adhered to and can be followed in an efficient and effective manner.
Coordinate efforts for all events of the Office for Students with Disabilities. Create and manage master calendars for office staffing and operations. Coordinate all support and scheduling for the Department with internal and external stakeholders. Coordinate city-wide and district events sponsored by the Department.
Manage schedule, phone calls, documents and files for Chief and Deputy Chief OSD Officers. Handle, troubleshoot and coordinate with appropriate managers timely responses to all confidential matters that are department-related.
Ensure proper maintenance, operation and servicing of all office equipment.
Handle, troubleshoot and coordinate with appropriate managers timely responses to all confidential matters that are department-related.
Manage administrative tasks associated with ad hoc and recurring activities. Perform special administrative projects as needed to facilitate office operations.
Other duties as assigned