Office Manager

Aqua Systems Inc. • Arroyo Grande, CA

1d • $63,000 - $72,000 • Onsite

About The Position

We are seeking an experienced, detail-oriented Office Manager to lead the day-to-day operations of our Arroyo Grande headquarters. This is a critical role responsible for keeping our administrative and operational systems running smoothly — from managing contracts and leases to supporting accounting, HR, and compliance functions. The right candidate thrives on organization, takes ownership, and understands that their attention to detail has a direct impact on company revenue and team performance.

Requirements

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field
• Minimum 10 years of office management experience
• Strong bookkeeping and/or accounting background — proficiency with financial records, invoicing, and reconciliation
• Demonstrated ability to build and enforce SOPs and administrative systems
• High proficiency with Microsoft Office (Excel, Word, Outlook) and common business software
• Exceptional organizational skills and follow-through — you don't let things slip
• Strong written and verbal communication skills

Nice To Haves

• Experience with HR administration (onboarding, employee records, compliance)
• Familiarity with service-based or distribution businesses
• Experience with BambooHR or similar HRIS platforms
• Experience with Sage Accounting or similar accounting software

Responsibilities

• Oversee all general office operations, ensuring processes and SOPs are documented, followed, and continuously improved
• Manage contracts, equipment leases, and service agreements — tracking key dates and billing milestones to ensure nothing falls through the cracks
• Assist with bookkeeping functions including accounts receivable, accounts payable, invoicing, and financial recordkeeping
• Support HR functions including onboarding, employee file management, benefits administration, and policy compliance
• Coordinate across departments (operations, sales, service technicians) to facilitate communication and administrative support
• Identify billing gaps and operational inefficiencies; implement solutions to recover and protect revenue
• Manage office vendors, supplies, and administrative budgets
• Assist leadership with reporting, scheduling, and special projects as needed

Benefits

• Competitive salary commensurate with experience
• Benefits package including health insurance
• A stable, family-oriented company with 40+ years of history and a strong team culture
• A leadership team that invests in its people and values how you treat others as much as what you accomplish

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1-10 employees