Office Manager - Jacksonville

Hylant•Jacksonville, FL

3d•Onsite

About The Position

The Office Manager is a champion of the Hylant culture. The Office Manager is responsible for leading and directing administrative aspects of the assigned office/group, ensuring an effective and efficient office operation while adhering to Hylant policy, procedure, and core values. The Office Manager may also provide executive level support to office leadership. This is primarily a full-time in-office position due to the nature of responsibilities.

Requirements

Bachelor's degree in business administration, communications, or a related field OR equivalent combination of education and work experience required.
A minimum of five years of related administrative work experience.
Must have the ability to maintain confidentiality about management or business information and protect sensitive information.
Exceptional attention to detail, communication, and interpersonal skills
Strong prioritization, organizational, project management and time management skills
Proficiency with Microsoft Office suite of products
Ability and willingness to travel by car or airplane for meetings, conferences, or other business-related functions.
Must be legally authorized to work in the United States.

Nice To Haves

Prior management or supervisory experience desired

Responsibilities

Lead and/or perform all office administrative responsibilities for the assigned group/location.
Provide executive administration support to senior leadership, if assigned. This includes managing calendars, coordinating travel, triage emails, and other executive level support required.
If assigned, serve as the location’s liaison for HR/Talent including, but not limited to, coordinating on site interviews, preparing new hire agendas, conducting first day orientation, and coordinating with the hiring manager and other stakeholders to ensure a welcoming and engaging onboarding experience.
Plan, develop, coordinate, and communicate events such as Annual Meeting, Holiday Party, BAWWD awards, Service Awards, Office Picnic, new employee luncheons, Top Workplaces Survey, ordering funeral flower arrangements and/or memorials, and other ad hoc engagements.
Maintain intranet space for assigned group/location by ensuring current and relevant content is posted.
Develop and execute innovative ways to promote the Hylant culture to foster a fun, family oriented, and community minded environment.
Plan and coordinate internal and external events and meetings. This includes managing set-up, catering, equipment needs and clean-up as required.
Provide administrative support to all employees; coordinate and lead projects, quickly addressing and solving problems and concerns.
Manage and complete group/location charitable and sponsorship request process.
Oversee or conduct new employee orientation supporting a welcoming and engaging experience.
Perform other duties and special projects as requested.