Office Manager- Dam Project

Thalle Construction Company•Louisville, KY

1d•Onsite

About The Position

Thalle Construction Co., Inc. (“Thalle”) is currently seeking a Office Manager to assist us on a Dam Safety Modification project. The Office Manager will play a key role in construction project support, document control, and day-to-day office operations. This position works closely with project management, field staff, and corporate support teams and requires a professional who is organized, detail-oriented, and comfortable working in a fast-paced construction environment. Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the Southeast region, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services. We are a proud representative of Tully Group (www.tullygroup.us). The Tully Group is one the nation’s largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey. Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including major medical, dental, vision, short and long-term disability, generous PTO, paid company holidays, life insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications. Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace.

Requirements

0–3 years of experience in administrative support, data entry, or office operations preferred
Recent college graduates encouraged to apply
Excellent verbal and written communication skills
High proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational, planning, and time-management skills
Ability to prioritize tasks and manage multiple responsibilities
Attention to detail with a high degree of accuracy
Ability to work independently with minimal supervision
Professional demeanor with the ability to maintain confidentiality
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards
Must be able to lift and carry up to 50 lbs
Must be able to talk, listen, and speak clearly on the telephone

Nice To Haves

Experience supporting construction projects or document control is a plus
Familiarity with SharePoint or similar document management systems preferred

Responsibilities

Provide administrative and operational support to the project management and field teams
Manage project document control, including filing, tracking, distribution, and maintenance of project records
Maintain electronic and physical filing systems in accordance with company and project requirements
Utilize SharePoint and other document management platforms to ensure accurate and timely access to project documentation
Support project scheduling and coordination activities as needed
Assist with data entry, tracking logs, and reporting for project activities
Coordinate office operations, supplies, and equipment to support daily project needs
Serve as a point of contact for internal communications and coordinate information flow between field, project, and corporate teams
Utilize communication tools such as Slack and Microsoft Outlook to support team collaboration
Maintain professionalism and confidentiality when handling sensitive project and personnel information
Assist with onboarding paperwork and coordination with corporate support departments as required
Perform additional administrative and project support tasks as assigned