Office Manager (PT Contract)

Mia Labs, Inc. • Austin, TX

20h • Hybrid

About The Position

Mia Labs is an investor-backed startup on a mission to modernize dealership operations and transform the automotive consumer experience. Our AI agent, Mia, turns every call or inquiry into an opportunity, improving customer satisfaction and dealership performance through automation that feels human. We are trusted by some of the nation's largest dealership groups and are rapidly scaling our team, product offerings, and customer base.
We are seeking a highly organized and proactive Contract Office Manager to ensure the smooth, efficient, and welcoming operation of our office environment. This role is crucial for maintaining a positive and productive workspace, managing day-to-day facilities, and supporting internal team events. This is a contract position starting at 15 - 20 hours per week.

Requirements

• Proven experience in office management, facilities coordination, or a similar administrative role.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills for engaging with visitors, property management, and internal teams.
• Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
• Proficiency with basic office technology and scheduling software.
• A proactive and self-starter attitude, able to identify needs and execute solutions independently.

Responsibilities

• Plan, coordinate, and execute team events, offsites, and celebrations from concept to completion.
• Manage the booking of conference rooms, especially for large meetings and events.
• Handle logistics for new hires, including the setup of their designated workspace and tables.
• Coordinate and place regular food orders, such as "Taco orders" and "lunchdrop" services.
• Manage and execute the restocking of all office snacks and beverages.
• Oversee kitchen cleanliness, including running the dishwasher, putting away dishes, and wiping down tables and counters.
• Maintain overall office cleanliness by managing trash/recycling and ensuring common areas (e.g., chairs, visitor areas) are tidy.
• Serve as the primary greeter for all office visitors, ensuring a warm and professional welcome.
• Act as the point of contact for internal building-related announcements and coordinate directly with property management for necessary maintenance or issues.
• Liaise with the Fire Marshal and ensure the office adheres to all safety and emergency protocols.

Benefits

• Equity participation through stock options.
• Fully paid health, vision & dental insurance for employees.
• Flexible PTO and hybrid schedule (3 days / week in downtown Austin).
• Free lunches, parking stipend provided, team events, and a casual, but get things done culture.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed