Office Manager

Basis Partners • Centennial, CO

4d • $30 - $38 • Onsite

About The Position

Basis Partners is seeking a highly organized and proactive Office Manager to support our growing Centennial, Colorado office. As the first hire in this role for the location, this individual will play a key role in establishing and managing the day-to-day operations that keep the office running smoothly while supporting administrative, marketing, and business development activities.

This position will serve as a central point of coordination for the office, assisting with proposal support, Customer Relationship Management (CRM) and data management, internal events, accounting support and general administrative functions. The ideal candidate enjoys building structure, improving processes, and creating a positive, well-organized work environment for a growing team within a civil engineering consulting firm.

This is an excellent opportunity for someone who enjoys variety in their work, takes initiative, and wants to contribute to the continued growth and success of a collaborative and fast-paced professional services organization.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job duties.

Requirements

• 3+ years of experience in office administration or office management
• Strong organizational and time management skills
• High attention to detail and document formatting accuracy
• Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience managing multiple priorities in a fast-paced professional environment
• Strong written and verbal communication skills
• Ability to work independently and exercise sound judgment
• Required to have and maintain a valid driver’s license, appropriate auto insurance coverage (per Basis Vehicle Policy) and an acceptable driving record.

Nice To Haves

• Experience in an engineering, architecture, construction, or professional services firm
• Experience supporting proposal coordination or business development efforts
• Familiarity with CRM & time/billing systems
• Experience with website content updates (basic CMS knowledge)
• Experience with social media scheduling tools
• Notary Public certification (or willingness to obtain within first 90 days)
• Experience coordinating internal events or company culture initiatives

Responsibilities

• Manage day-to-day operations of the Centennial office
• Act as the primary point of contact for vendors, visitors, and property management, delivering a professional, welcoming experience while coordinating office services and maintenance requests
• Assist with future office expansion and improvement efforts
• Maintain office supplies, equipment, and common areas
• Coordinate incoming/outgoing mail and deliveries
• Support onboarding logistics for new hires (workspace setup, headshots, office readiness)
• Coordinate maintenance of office fleet vehicle
• Provide general administrative support to leadership and project teams, developing a strong understanding of company operations to ensure requests and needs are directed to the appropriate teams
• Perform general document formatting, editing, and compilation
• Enter and maintain accurate data in CRM systems
• Update and close out proposals in CRM
• Maintain and organize team resumes and project information
• Support reporting and tracking of proposal activity
• Assist with completion of proposal forms and administrative documentation
• Assemble and format resumes for submittals
• Support compilation and formatting of proposal packages
• Ensure consistency and quality of document presentation
• Draft and schedule social media posts based on provided direction
• Assist with website updates including: Adding new hire headshots and bios Uploading new project information Updating project photos
• Maintain marketing materials inventory as needed
• Assist with drone flight coordination
• Coordinate catering and logistics for internal meetings and events
• Assist with planning larger office events (anniversary celebrations, team gatherings, etc.)
• Coordinate employee recognition gifts (baby gifts, bereavement, milestone celebrations)
• Support internal trainings and help coordinate logistics as needed
• Obtain notary certification (if not currently certified) and provide notary services as needed
• Conduct weekly timesheet review and reports generated
• Assist with staff expenses & subconsultant invoices

Benefits

• 401(k) with employer match (Roth and Traditional options)
• Medical, dental, and vision insurance
• Health savings account with employer contributions
• Dependent care flexible spending account
• Disability insurance (short term and long term)
• Company-paid life insurance with buy up provision
• Paid time off (PTO and Holiday)
• Parental leave (pregnancy and parental)
• Training and career progression to support and encourage you throughout the different stages of your career goals

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees