Office Manager

CL Visual INC•Town of Babylon, NY

1d•$25 - $30•Onsite

About The Position

We are seeking an experienced Office Manager to oversee the day-to-day administrative and operational functions of our Hicksville office. This role is responsible for maintaining structure, consistency, and accountability across internal office operations while supporting leadership and cross-functional teams. This role is best suited for someone who is comfortable operating independently, managing multiple systems, and taking ownership of office operations in a fast-paced, technical services environment. This position is fully on-site.

Requirements

3+ years of experience in office management, operations coordination, or senior administrative roles
Experience supporting leadership and managing office operations independently
Strong organizational, prioritization, and communication skills
High level of discretion and professionalism
Comfort learning and adopting new systems is required.

Nice To Haves

Experience in construction, AV, or technical services environments
Familiarity with timekeeping, expense tracking, or payroll support systems

Responsibilities

Oversee daily office operations to ensure a professional, organized, and efficient work environment
Manage office vendors, supplies, equipment, and facility needs
Maintain administrative procedures and ensure consistent execution
Serve as the primary point of contact for office-related operational matters
Provide administrative support to leadership and department heads
Coordinate meetings, calendars, and internal office logistics
Support onboarding logistics, including workspace setup and coordination
Act as a central liaison between departments for administrative needs
Maintain organized digital and physical filing systems
Support HR and Accounting with onboarding documentation, timekeeping support, and expense tracking
Maintain OSHA and compliance documentation in coordination with operations leadership
Process purchase orders, invoices, and receipts accurately and on time
Coordinate with vendors for quotes, order confirmations, and delivery tracking
Assist with verifying time entries for office and field staff
Generate basic administrative and operational reports as requested