Office Manager/Registrar

Archdiocese of St. Louis • Chesterfield, MO

1d

About The Position

Ascension Catholic Church is seeking a highly organized, welcoming, and mission-driven Office Manager / Registrar to oversee the daily operations of the parish office and maintain accurate parish records. This leadership role ensures efficient administrative systems, proper sacramental documentation, and clear communication within the parish community.The Office Manager / Registrar supports the pastor, parish staff, and parishioners while fostering a professional, faith-filled environment aligned with the mission of the Catholic Church.

Requirements

• Practicing Catholic in good standing preferred.
• High school diploma required; associate degree or equivalent experience preferred.
• Prior experience in office management, registrar duties, parish administration, or nonprofit administration strongly preferred.
• Proficiency in Microsoft Office, Google Workspace, and parish management/database systems.
• Strong organizational skills with attention to detail and accuracy.
• Understanding of Catholic Church structure, terminology, and sacramental practices.

Responsibilities

• Serve as the primary point of contact for parishioners, visitors, and community members, providing courteous and professional assistance.
• Oversee daily parish office operations to ensure organization and efficiency.
• Maintain the parish master calendar, staff schedules, and facility reservations.
• Prepare and coordinate parish communications, including bulletins, newsletters, announcements, and correspondence.
• Develop and maintain organized filing systems (physical and digital).
• Manage office supplies, equipment, and vendor relationships.
• Provide administrative support to the pastor and parish leadership team.
• Manage parishioner registration and maintain the parish database with accuracy and confidentiality.
• Maintain official sacramental records (Baptism, First Communion, Confirmation, Marriage) in accordance with diocesan guidelines.
• Prepare sacramental certificates, sponsor verification letters, and official documentation.
• Assist parishioners with sacramental paperwork and record requests.
• Ensure secure archival and proper record retention practices.
• Assist with bookkeeping functions, including recording donations, processing invoices, preparing deposits, and maintaining financial documentation.
• Support payroll coordination and routine financial reporting as assigned.
• Process incoming mail, payments, and financial correspondence in a timely manner.
• Generate database reports and maintain accurate parish data.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED