Office Manager/Property Assistant
About The Position
The Office Manager / Property Assistant is a dual-function role responsible for supporting corporate office operations and assisting with day-to-day property management functions. This position serves as the first point of contact for office visitors, tenants, and vendors, ensuring a professional, organized, and efficient environment. The role requires strong administrative, organizational, and customer service capabilities, along with the ability to manage multiple priorities in a fast-paced setting. FLSA Classification This position is classified as non-exempt under the Fair Labor Standards Act (FLSA). The employee is eligible for overtime pay for hours worked over 40 in a workweek in accordance with applicable federal and state laws.
Requirements
- Minimum of two (2) years of experience in an office or administrative environment
- Strong organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Demonstrated professionalism in customer service and interpersonal interactions
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- High attention to detail and accuracy in documentation
Nice To Haves
- Experience in property management, facilities coordination, or tenant relations
- Familiarity with lease documentation and vendor coordination
Responsibilities
- Sort and distribute incoming mail and prepare outgoing correspondence
- Prepare and coordinate shipments (e.g., FedEx, UPS)
- Accept and manage deliveries
- Coordinate office lunches, meetings, and events
- Answer and direct incoming calls via mainline phone system
- Order and maintain office and breakroom supplies
- Prepare office space and workstations for new hires
- Assemble and distribute new hire packets (in-person or via shipment)
- Coordinate travel arrangements for team members
- Provide administrative support to the Chief of Staff
- Maintain office organization, cleanliness, and operational readiness
- Perform other administrative duties as assigned
- Serve as on-site point of contact for tenants and visitors; represent property management professionally
- Receive, log, and coordinate tenant maintenance requests and vendor repairs
- Maintain organized documentation including lease agreements, tenant insurance, and vendor invoices
- Issue and manage tenant keycards and access credentials
- Provide access to vacant suites for prospective tenants and tours
- Accept and distribute deliveries and mail
- Coordinate with vendors to ensure quality building maintenance and services
- Track tenant improvement projects to ensure timely completion
- Provide administrative support to the Property Manager
- Maintain accurate records and ensure compliance with property procedures
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
