Office Manager/ Personal Assistant

Advantage Capital Management • New York, NY

3d • $70,000 - $90,000 • Onsite

About The Position

We are seeking a polished, proactive, and highly organized Office Manager/Personal Assistant to manage daily operations of our New York office and support senior leadership. You’ll be the backbone of a 30-person office, playing a key role in creating a professional, welcoming, and productive work environment. This is a high-impact position suited for someone who thrives in a fast-paced setting, anticipates needs, and takes initiative with grace and discretion. You’ll be both a strategic partner to leadership and a day-to-day problem solver who helps the office run smoothly and efficiently.

Requirements

• Minimum of 2 years’ experience managing office operations and/or supporting senior executives in a fast-paced environment.
• Event planning and execution experience
• Exceptional organizational, communication, and interpersonal skills.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong ability to anticipate needs, recognize patterns, and prioritize.
• Self-motivation to advance tasks, solve problems, and develop efficient processes, especially in areas where there aren’t yet formal or documented policies/procedures.
• Professional demeanor with the ability to handle confidential information with discretion.

Nice To Haves

• Notary Public certification, or willingness to obtain within the first 90 days of employment.
• Experience operating in Mac OS environments.
• Familiarity with Salesforce, Zoom, and related technology platforms.
• Strong negotiation skills and a cost-conscious mindset when managing vendors and office expenditures.

Responsibilities

• Provide calendar management, meeting coordination, travel planning, and expense reporting for two members of senior leadership.
• Plan, coordinate, and execute firm events, including in-office gatherings and offsite activities across New York City.
• Lead culture-building initiatives, creating an environment that promotes collaboration, recognition, and community.
• Provide frontline technical support for office-related issues (conference rooms, equipment, connectivity) and escalate to IT partners as needed.
• Serve as the primary point of contact for all office vendors, negotiating pricing and service terms to ensure favorable agreements.
• Maintain office and kitchen inventory; manage purchasing, vendor relationships, and invoice processing with a focus on cost control and service excellence.
• Oversee incoming and outgoing communications including mail, shipments, and internal announcements.
• Act as liaison with building management, overseeing office maintenance, security, and facilities issues.
• Identify opportunities to streamline office operations, implement best practices, and drive continuous improvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed