Office Manager (Legal Affairs)

UT Health San Antonio•San Antonio, TX

About The Position

Manages administrative activities and procedures to ensure staff, equipment, supplies, and other resources are used effectively and economically. Supports department leaders to carry out office administration policies, programs, and activities to minimize disruptions to normal operations and create a culture of professionalism.

Requirements

Managerial/Supervisory: Ability to plan, assign, delegate and/or support the work of others.
Knowledge: Demonstrated knowledge with administrative processes.
Highly proficient in Microsoft Word, Excel, PowerPoint, Internet Explorer, PowerBI and Outlook.
Confidentiality: Ability to process and handle confidential information with discretion.
Organizational Skills: Excellent organizational, prioritization, time and project management abilities.
Communication: Excellent written, verbal, and interpersonal communications skills. Ability to establish and maintain effective working relationships.
Bachelor's Degree degree required is required.

Responsibilities

Organizes and directs office services and day-to-day operations and procedures to include bookkeeping, preparation of reports, mail and messenger services, records management, facilities management, and other administrative/clerical services as assigned.
Assists the CLO in organization and planning for professional development activities of the office.
Assists the CLO in developing an office culture that prioritizes teamwork, accountability, transparency and professionalism.
Researches, evaluates, and recommends office supplies and equipment purchases to minimize costs and meet department's operational needs.
Coordinates and completes related human resources activities for recruitment and hiring of new faculty and staff.
Provides human resources support for department(s) or designated area(s) and acts as departmental liaison to Payroll, Human Resources or other Institution offices.
Maintains and coordinates personnel record keeping and transactions for the department including staff recruitment, appointments, status changes, special leave requests, terminations, attendance records and department performance evaluations.
Manages and coordinates the activities of office personnel by supporting and updating office policies and procedures.
Reviews work for exactness, neatness, and conformance to policies.
Serves as a liaison between staff and departments to coordinate and provide overall continuity of staff activities.
Performs all other duties as assigned.